Executive Administrative Assistant

Schedule

Mon- Fri

Overview

We are seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide high-level support to the Executive Team and to the Board of Directors and ensure smooth day-to-day operations. This role requires excellent communication skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will act as a gatekeeper, liaison, and trusted partner to senior leadership.

Responsibilities

• Manage and maintain executive schedules, including meetings, appointments, travel, and conferences.
• Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
• Serve as the primary point of contact between executives and internal/external stakeholders.
• Coordinate logistics for meetings, including agendas, minutes, follow-ups, and materials.
• Arrange complex travel plans, itineraries, and accommodations.
• Handle confidential information with integrity and discretion.
• Assist with special projects, reporting, and research as directed.
• Track and submit expense reports, invoices, and reimbursements.
• Support executive team in prioritizing tasks and streamlining workflows.
• Maintain office systems, files, and records both digitally and physically.

Qualifications

• 2+ years preferred in an administrative or leadership role.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, Powerpoint) and other office software.
• Exceptional organizational and time-management skills.
• Ability to work independently and handle a high level of responsibility.