Administrative Assistant III

Administrative Assistant III

Payroll Specialists / Accounting

Company Overview

Founded in 1961, WEG is a global electric-electronic equipment company, operating mainly in the capital goods sector with solution in electric machines, automation and paints for several sectors, including infrastructure, steel, pulp and paper, oil and gas, mining, among many others.

WEG stands out in innovation by constantly developing solutions to meet the major trends in energy efficiency, renewable energy and electric mobility. With manufacturing units in 17 countries and present more than 135 countries, the company has more than 45,000 employees worldwide.

WEG’s net revenue reached R$ 32.5 billion in 2023, 52.9% from outside Brazil.

Job Overview

Administrative Assistant will be responsible for assisting in all activities regarding the management of employee's compensation. The job involves calculating and processing employees' paychecks, maintaining payroll records, and ensuring compliance with payroll laws and regulations. This position also updates payroll record and resolves discrepancies. This role will also generate reports for expenses.

Responsibilities and Duties

• Entering employee time and attendance data into the UKG payroll system, including hours worked, overtime, and vacation time.
• Checking employee timecards for accuracy.
• Maintaining employee payroll information with strict confidentiality.
• Ability to maintain accurate records of employee's hours.
• Ensuring payroll processes adhere to all relevant labor laws and regulations.
• Clear and professional communication with employees regarding payroll issues and inquiries.
• Assist employees with Lack of Work Unemployment claims.
• Effectively communicate with other employees, departments, and all levels of management.
• Generating and distributing payroll reports to management, including earnings summaries, tax reports, and other required documentation.
• Generating and distributing daily, weekly and monthly internal plant reporting gathered from various sources.
• Scheduling automatically run reports in Oracle.
• Ad-hoc reporting and investigations as needed.
• Backup to daily shop traveler paperwork printing and distribution
• Assist with management of annual physical inventory.
• Monthly dock audits and cycle count audits.
• Data Entry, Scanning and filing, internal mail
• Ability to manage multiple tasks and deadlines effectively.
• Maintain a clean and safe workplace in accordance with company policies and in line with company core values.
• Ability to work in a fast-paced environment.
• Ability to work independently as well as part of a team.
• Other duties as assigned.

Qualifications

• High School Diploma or GED.
• 5 years’ experience in Payroll and Accounting is preferred.
• Demonstrated proficiency with Excel (graphing, pivot tables, functions, etc), Word and other Office 365 software
• Other software: Oracle, BI, Esker, Foxit .pdf editor, Prism, UKG
• Solid understanding of general ledger posting, account reconciliations and accounting rules
• Excellent attention to detail.
• High level of accuracy in data entry and calculations to prevent payroll errors.
• Exceptional mathematical and calculation skills. Comfortable with basic math and calculations to process payroll accurately.
• Ability to work with a team.
• Previous experience with Work Day and UKG, is a plus.
• Excellent time management skills are essential to success in this position.