Project Coordinator - Private Equity

The world’s leading organizations and global players choose Proskauer to represent them when they need it the most. With 800+ lawyers in key financial centers around the world, we are known for our pragmatic and business-savvy approach. 

Proskauer is the place to turn when a matter is complex, innovative and game-changing. We work seamlessly across practices, industries and jurisdictions with asset managers, private equity and venture capital firms, Fortune 500 and FTSE companies, major sports leagues, entertainment industry legends and other industry-redefining companies.

A successful candidate will be highly organized, competent in key administrative skills, and comfortable in a high-pressure environment. The individual must exhibit a high level of initiative and use excellent judgment when handling matters with limited guidance. The successful candidate must be able to work well in a team environment.

Administrative support:

• Provide strategic calendar management for attorneys by planning and scheduling meetings, teleconferences, coordinating travel schedules, transportation and accommodations Manage, prioritize and respond to emails in a timely manner, including reading and analyzing a high-volume of email contents, forwarding emails along to appropriate parties to streamline workflow and efficiency in responding to client’s requests
• Prepare expense reports via the Chrome River system and submit as appropriate
• Enter attorney time and review entries in Intapp
• Liaise with Client Operations team for partner billing matters
• Assist in day-to-day duties such as faxing, filing, copying, messenger service, etc.
• Provide excellent telephone coverage, manage high call volume, and distribute messages in a timely and appropriate manner
• Field calls and emails and send to attorneys’ offices, ensuring timely responses
• Assist with all internal meeting arrangements including booking rooms, technology set-up, physical preparation of materials, coordination of attendees

Practice support:

• Manage requests from other departments.
• Create, edit, and compile large, complex, heavily formatted documents as well as prepare correspondence, memos, and other legal documents from draft utilizing MS Word
• Proofread all documents for accuracy and completeness 
• Open new client matters and request conflict checks
• Generate new files and ensure filing is kept current 
• Prepare files to be closed utilizing proper records storage procedures 
• Maintain an up-to-date listing of client/matter names and numbers for attorneys
• Maintain business development calendar 
• Circulate regular summaries of upcoming meetings, communicating any changes on a timely basis
• Organize Private Equity Group meetings
• Attend Private Equity Group meetings and follow through on action items
• Ensure all necessary Private Equity-related material is current, properly filed, and circulated, as necessary
• Anticipate and evaluate related problems and develop solutions.
• Maintain deadlines and monitor progress across the team(s) to ensure tasks stay on track; follow-up and coordinate on same as needed. 
• Liaise with clients and coordinate meetings to build and foster positive working relationships.
• Prepare files to be closed utilizing proper records storage procedures 
• Demonstrate the highest level of confidentiality with client and attorney information

• Bachelor's Degree
• 5+ years of administrative or legal experience
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel and PowerPoint), comfortability with technology and ability to learn programs/software
• Self-starter, extremely organized and detailed-oriented with a strong commitment to accuracy
• Maintain composure in high-pressure situations and a fast-paced, multi-authority environment
• Multi-task and manage priorities effectively
• Discretion when dealing with confidential matters
• Exceptional and proactive follow-up and follow-through skills
• Available to work overtime as needed, including responding to questions outside of office hours

This position will require physical presence in Proskauer’s offices on a regular basis (at least 3x per week, or more, if it becomes the policy of the Firm or as business needs require). The anticipated compensation range for this position is $90,000-$120,000. The actual salary offered will be based on a number of factors including but not limited to the qualifications of the applicant, years of relevant experience, level of educatio