Scheduled Hours

37.5

Position Summary

Reports to the Senior Director, Academic Ceremonies and Celebrations (ACC). The role of the Senior Events Manager is to plan and implement key university ceremonies designed to cultivate, maintain, and strengthen student, alumni, parent, and friend ties to the university. Oversee or assist with all aspects of event planning.

Job Description

Primary Duties & Responsibilities:

• Work with school and unit liaisons to plan university ceremonies, including but not limited to commencement and convocation events, inaugurations, etc. Contract with selected vendors for event arrangements and manage event planning and all logistical details for university ceremonies. Research vendors to determine suitability for the event and make recommendations to the Senior Director.  Make decisions on specifics of the event, including menu, audio-visual, program, décor, etc. Negotiate terms with vendors for events.  Investigate and resolve discrepancies with the terms of the contract.  Must be able to perform these tasks for multiple events simultaneously.
• Provide university leadership and planning committees with cost estimates and budget parameters. Manage cost control for university and cross-department events with the Senior Director. Make purchasing decisions based on experience with previous events. This includes performing analysis and making recommendations on event-related decisions.
• Work with the Senior Director to provide expert oversight and management to create or assist with the communications related to the ceremonies, determining appropriate communication lists, working to outline programs and speakers, researching new vendors, overseeing logistics including locations, rooms, tents, AV, catering, outside vendors, etc., handling communications with university leadership (Chancellor, Deans, Provost, Executive Vice Chancellor), speakers, and providing other assistance as necessary.
• Oversee the ongoing management of two team members, including day-to-day management of timesheets, performance reviews, and regular check-ins.
• Perform other duties as assigned.

Working Conditions:
Job Location/Working Conditions

• Normal office environment
• Ability and willingness to work evenings and weekends as necessary as well as travel to on- and off-campus locations

Physical Effort

• Typically sitting at a desk or table

Equipment

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

Bachelor's degree

Certifications:

No specific certification is required for this position.

Work Experience:

Relevant Experience (4 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

Preferred Qualifications

• Familiarity with and appreciation for the mission of Advancement Programs and the activities of the department.
• Desire to play a meaningful role in the university’s community and to share in the community’s commitment to education and research.

Preferred Qualifications

Education:

No additional education beyond what is stated in the Required Qualifications section.

Certifications:

No additional certification beyond what is stated in the Required Qualifications section.

Work Experience:

No additional work experience beyond what is stated in the Required Qualifications section.

Skills:

Building Partnerships, Computer Software, Email Software, Event Development, Event Management, Event Planning, FileMaker Development, Financial Budgeting, Financial Forecasting, Graphic Design, Highly Developed Interpersonal, Interact with All Levels of Management, Learning Quickly, Microsoft Office, Multitasking, Oral Communications, Organizing, Prioritization, Professional Etiquette, Professional Integrity, Task-Oriented, University Education, Work Collaboratively, Work Values, Written Communication

Grade

G13

Salary Range

$65,900.00 - $112,700.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across th