Maintenance Office Assistant

Description

SUMMARY OF POSITION:

Responsible for overseeing the efficient management of maintenance inventory and related administrative tasks. Responsible for ordering parts, receiving, and stocking inventory, entering data into maintenance system, generating cost reports, setting up min and max quantities for parts, maintaining organized inventory locations, and liaising with vendors to obtain pricing information.

ESSENTIAL DUTIES AND RESPONSIBILITIES (other duties as assigned):

• Orders maintenance parts and supplies as needed, ensuring timely delivery and accurate quantities.
• Receives incoming inventory shipments, verifies contents, and stocks items in the appropriate locations within the inventory room.
• Enters inventory into the maintenance system, including item descriptions, quantities, and locations.
• Compiles data to generate cost reports for equipment repairs, parts usage, and inventory expenditures.
• Establishes minimum and maximum inventory levels for parts and supplies and monitor stock levels to initiate reordering when minimum thresholds are reached.
• Organizes and maintains inventory storage areas, ensuring that items are stored in designated locations for easy retrieval and inventory accuracy.
• Communicates with vendors to obtain pricing information for parts and supplies. 

Requirements

EDUCATION AND SKILL REQUIREMENTS:

• High School Diploma or GED. 
• Experience in inventory management or related administrative roles is preferred.
• Strong organizational skills and attention to detail.
• Ability to work independently and prioritize tasks effectively.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Knowledge of maintenance terminology and parts identification is a plus.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

While performing the duties of this job, the employee is regularly required to sit to operate a computer. The employee is occasionally required to walk; reach with hands and arms.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

The noise level in the work environment is normal.