Administrative Assistant

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

Raritan, New Jersey, United States of America

Job Description:

Johnson & Johnson is recruiting for an Administrative Assistant to support our Medical Affairs Delivery Unit of Global Development team located in Raritan, NJ.

About Innovative Medicine

Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.

Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way.

Learn more at https://www.jnj.com/innovative-medicine

This position provides administrative support to Senior Directors within the Medical Affairs Delivery Unit of Global Development at Johnson & Johnson and will be responsible for the following: The individual will provide administrative support to department members with limited supervision. Individual is required to work independently and as part of a team. Needs to be proactive. This position will require the successful candidate to take initiative by acting independently, and assumes responsibility for special projects and meetings. Communicates and interacts daily with individuals from various countries and at all levels using influence, negotiating and verbal skills. This position requires a high level of flexibility.

Key Responsibilities:

• Manages schedule and appointment calendar(s) and maintains sensitivity to changing priorities across multiple time zones/continents.
• Coordination and correspondence with Executive management and their assistants.
• Coordination of domestic and international travel for Directors and above.
• Use of discretion in balancing highly sensitive/confidential information.
• Composes and prepares correspondence, presentations and spreadsheets.
• Screens and directs incoming calls effectively with considerable use of tact, diplomacy and courtesy.
• Partners with other administrative staff to ensure constant coverage.
• Organizes, coordinates, and takes minutes of various meetings; schedules all global business travel/logistics
• Manages purchase orders (PO) for the Talent acquisitions organization

Qualifications

Education:

High school diploma is required (Associate degree preferred)

Experience and Skills:

Required:

• Polished executive assistant with professional maturity and previous corporate environment experience.
• A minimum of 5years of administrative experience supporting senior level executives within a comparable corporate environment.
• Ability to effectively interact with senior level management and maintain a high level of confidentiality.
• Ability to optimally prioritize and provide accurate follow up on all issues and correspondence.
• Advanced knowledge of Microsoft Office suites is required.
• Self-starter attitude with a strong sense of ownership and involvement.
• Possess strong communication and organizational skills

Preferred:

• College work completed is preferred
• Experience supporting a global team.
• Experience coordinating global travel.
• Purchase orders experience is highly preferred.

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals wit