Capital Project Manager

If you are a current Barnard College employee, please use the internal career site to apply for this position.

Job:

Capital Project Manager

Job Summary:

Under the direction of the Senior Project Manager and the Executive Director of Capital Projects, the Capital Project Manager will assist in the planning, management, and coordination of the capital program. Projects may include large multi-year capital efforts requiring support from multiple consultants, as well as multiple small projects as assigned.

Job Description:

Duties & Responsibilities:

Project Management:  At any given time, incumbent will be assigned a number of projects that could range from small to large that will include a subset of these duties.

• Design Management:  Assist in the development and establishment of project scope, budget and schedule while ensuring design is completed within the established parameters.  Manage the design phase of capital projects, including organizing and supervising competitive selection of architects and other consultants as required.  Coordinate consultant and stakeholder meetings and activities to ensure that institutional goals as well as regulatory requirements are met.  Manage value engineering and/or scope reduction activities to ensure budget compliance.
• Construction Management:  Manage all duties as necessary for the completion of construction on time and within budget, including conducting meetings, construction observation, and performing a wide variety of problem resolution activities.  Manage all contractors, consultants, and vendors associated with construction.  Ensure quality control/assurance.  Manage and coordinate all construction activities with existing protocols and constraints imposed by campus, neighborhood, or city operations. Manage and maintain project budget and schedules, including review of change orders and cost controls including negotiations and dispute resolution.
• Acceptance:  Perform and coordinate all activities as necessary to ensure appropriate final project acceptance such as punchlist, contract compliance, project turnover including record compliance, and receipt of closeout deliverables and delivery to operations and facilities staff.  Ensure timely closeout of all contracts and financial processes such as purchase orders and invoices.  Perform duties as assigned that may affect the Capital Program and not be related to a specific project. 
• Planning & Departmental Management:  Assist in the management, coordination, and synthesis of various studies to assess the physical and programmatic space needs of the campus. Help to establish ongoing capital plan and priorities for the department. Responsibilities may include management of and coordination with outside Project Managers and Owner’s Representatives as required.

Administration:  Perform administrative tasks related to the planning and management of Capital Projects such as writing scopes of work, evaluating proposals, negotiating fees, providing clarifications, developing schedules and workplans, maintaining budgets and cost reports, reviewing invoices, projecting cashflow/expenditures, establishing standard processes and protocols, implementing corrective action, or any other administrative activities that may be necessary for the successful fulfillment of services.

Communications/Collaboration:  Perform frequent and robust communications related to project activities.  Utilize a variety of communications tools and methods to ensure full distribution of information.  Collaborate with other departments and stakeholders as necessary to ensure a cooperative and positive project experience for all parties to the greatest extent possible. 

Skills, Qualifications & Requirements:

Knowledge, Skills, and Abilities:

• Strong computer skills, including the ability to learn new software as necessary. Ability to fully utilize email, electronic calendars, Microsoft Word, Excel, and PowerPoint. Knowledge of AutoCAD, Revit, project management software, Adobe programs, Bluebeam and/or other graphic software a plus.

• Working knowledge of relevant New York City regulatory requirements.

• Strong financial and contract management skills. Ability to negotiate.

• Strong working knowledge of building systems and construction techniques, and sustainable design.

• Detail-oriented. Excellent time management skills and ability to deliver work on assigned schedules.

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