Scheduled Hours

40

Position Summary

The Division of Radiological Sciences in the Department of Radiology is seeking a primary administrative and operational support specialist to the Senior Vice Chair of the division. This highly visible and dynamic role is designed for an experienced, proactive, and efficient-minded administrator who can function with a high degree of independence, judgement, and discretion.

The position will oversee a broad portfolio related directly to the division chief that includes executive-level communications, event and initiative management, faculty and stakeholder coordination, division operations, strategic planning support, program development, immigration compliance, and research program administration.

This role will devote approximately 80% effort to support the division chief directly and 20% to general Radiological Sciences division administrative activities.

Job Description

• Assists the Senior Vice Chair of Radiological Sciences with all administrative details including calendar, meetings, travel, dictation, etc., often of a confidential nature.
• Anticipates and prepares materials needed by the Vice Chair and entire Division of Radiological Sciences for conferences, meetings, appointments, telephone calls and/or emails. This includes weekly, monthly, and annual meetings, research seminars, and research symposia.
• Immigration compliance, including visas, etc., related to research faculty
• Provides support related to faculty recruitment and promotions and works with appropriate personnel to prepare associated paperwork and other requirements.
• Manages day-to-day division chief administrative tasks.
• Facilitates coordination of various programs and new Radiological Sciences initiatives.
• Prepares special reports, summaries, or replies to inquiries.
• Monitors and verifies expenditures for specific activities.
• May assist with budgetary needs and related projects.
• May supervise purchasing function and event planning.
• May supervise and coordinate the work of designated employees.
• May coordinate various aspects of grant work.
• May coordinate space projects and planning.

Working Conditions:
Job Location/Working Conditions

• Normal office environment
• Ability to travel to various on- and off-campus locations

Physical Effort

• Typically working at desk or table
• Repetitive wrist, hand or finger movement

Equipment

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications/Professional Licenses:

No specific certification/professional license is required for this position.

Work Experience:

Administration And Office Support (5 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

Preferred Qualifications

Education:

Bachelor's degree

Certifications/Professional Licenses:

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

Academic Research Administration (3 Years), Relevant Experience (2 Years)

Skills:

Calendar Management, Computer Literacy, Confidentiality, Continuous Learning, Critical Thinking, Customer Service, Financial Applications, Interact with All Levels of