Executive Business Administrator

We are looking to hire an experienced and energetic  Executive Business Administrator to join IDManagement. This organization sits within the Microsoft Security division, with this role reporting to a Partner Director. Attention to detail, the ability to meet tight deadlines, great organizational skills, effective communication skills, and the ability to juggle multiple requests with little to no guidance.  A high level of discretion in handling confidential information, and professionalism in dealing with leaders inside and outside the company. The candidate needs to be comfortable with working “out in front” of the team as well as behind the scenes. You will also develop a deep knowledge of the broad business group and act as a cross-group information resource.    

Security represents the most critical priorities for our customers in a world awash in digital threats, regulatory scrutiny, and estate complexity. Microsoft Security aspires to make the world a safer place for all. We want to reshape security and empower every user, customer, and developer with a security cloud that protects them with end to end, simplified solutions. The Microsoft Security organization accelerates Microsoft’s mission and bold ambitions to ensure that our company and industry is securing digital technology platforms, devices, and clouds in our customers’ heterogeneous environments, as well as ensuring the security of our own internal estate. Our culture is centered on embracing a growth mindset, a theme of inspiring excellence, and encouraging teams and leaders to bring their best each day. In doing so, we create life-changing innovations that impact billions of lives around the world.

Microsoft’s mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.

In alignment with our Microsoft values, we are committed to cultivating an inclusive work environment for all employees to positively impact our culture every day.

Responsibilities

• Manage day to day operations of the Partner Directors team that includes teams spread geographically.
• Effectively utilize the Partner Director's bandwidth through calendar management and monitoring.   
• Assist the with designing and implementing the Rhythm of the Business processes, preparing and/or coordinating internal and external engagements for the Partner Director, and communications as required. 
• Collaborate and partner with Business Managers, Admins, and Leadership Team members on projects and operational activities. 
• Proactively plan and manage logistics for team meetings such as All Hands, staff meeting, Leadership Team offsites, morale events, and more.  
• Assist the Business Manager with tasks associated with the discretionary budget, headcount, and PCN Management. 
• Play a lead role as part of the FTE onboarding process, from recruiting, hiring, office/computer set up, along with ensuring a successful onboarding experience overall, in partnership with the hiring manager. 
• Identify areas of improvement and lead streamlining of administrative policies across the broader Security organization, in partnership with other Exec Admins.  
• Proactively manage office space management and hybrid work environment  
• Ensure smooth execution of the Partner Directors travel schedules. 
• Procure goods and services as required and keep track of expenses and invoices. 
• Manage onboarding and offboarding experience.  Including new hire set up, device shipping/receiving etc. 

Other

• Embody our Culture and Values

Qualifications

Required/Minimum Qualifications:

• 5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.

Other Requirements: 

• The ability to meet Microsoft, customer and/or government security screening requirements are required for this role. These requirements include, but are not limited to the following specialized security screenings: Microsoft Cloud Background Check: This position will be required to pass the Microsoft Cloud background check upon hire/transfer and every two years thereafter.

Additional or Preferred Qualifications:

• B