EXPEDITED SVN-US10-2026-013 Senior Finance Associate

"This vacancy is only open to Internal & Separated Staff"

Job Identification (Reference Number): EXPEDITED SVN-US10-2026-013
Position Title: Senior Finance Associate
Duty Station City: Washington D.C. 
Duty Station Country: United States of America 
Grade & Salary: G7, Step 1 (USD 7482.25 Monthly)
Contract Type: Special Short Term
Vacancy Type: Special Vacancy Notice 
Initial duration: 6 months 

Under the overall supervision of the Senior Resources Management Officer and direct supervision of the National Resource Management Officer, in close coordination with Finance and Administrative staff in IOM Washington DC global office and its sub-offices, in collaboration with Washington DC-based Project Managers, relevant units at Headquarters and the Administrative Centres, the incumbent will supervise Finance staff.

1. Provide support to the National Resources Management Officer (NRMO) in the financial management matters related to the activities of the IOM Washington DC global office and its sub-offices, and the IOM Office to the United Nations in New York. Coordinate the preparation of budgets, financial and statistical reports, donor reports, and financial analyses for projects and operational activities across these offices. 

2. Ensure compliance with IOM Financial Management Rules and Procedures (FMRP), International Public Sector Accounting Standards (IPSAS), and applicable regulations and best business practices. Provide technical guidance and advice to managers and staff on financial management policies and procedures. Review financial data and reports to identify anomalies or unusual trends, recommend improvements in internal controls and accounting practices, and report regularly on the financial situation to support informed decision-making.

3. Coordinate, supervise, and monitor the workflow of the Finance Unit to ensure the timely, accurate, and efficient delivery of financial services. Supervise, coach, and train finance support staff on IOM administrative and financial procedures, provide quality assurance on financial outputs, and take corrective action to resolve issues and strengthen performance.

4. Review, validate, and process all financial transactions in IOM accounting systems, including vendor invoices, reimbursement requests, vendor claims, receipts, and payment card charges. Ensure completeness of supporting documentation, availability of funds, proper authorization, and accurate posting to general ledger accounts and project budget lines. Monitor and reconcile all transactions, including office purchases, travel-related expenses, and credit card payments, to maintain accuracy, compliance, and timely financial reporting.

5. Prepare and reconcile monthly accounts for the office and sub-offices, coordinate month-end and year-end closure activities, and consolidate financial data to produce accurate and timely financial statements. Provide technical support to the National Resources Management Officer in the preparation of reports related to period-end closures.

6. Coordinate and perform treasury transactions, including check issuance, ACH and wire transfers, and cash or check deposits. Forecast cash flows based on office activities and prepare funding and payment requests. Assist in ensuring that bank reconciliations are performed regularly and reviewed by designated stakeholders. Maintain organized and systematic treasury and banking records.

7. Support the preparation and revision of annual budgets for the Global Office and sub-offices, including staff costs, office operations, utilities, equipment, supplies, and operational expenses. Collect and analyse financial data and enter budget information into BEACON. Monitor budget execution, analyse variances between budget and actual expenditures, and prepare regular and ad hoc financial reports to highlight risks, trends, and issues.

8. Support Project and Programme Managers in the financial management of projects throughout the project lifecycle, including project activation, monitoring, revision, and closure. Ensure expenditures are eligible, properly recorded, and compliant with donor agreements and internal guidelines, contribute financial inputs to donor and narrative reports, and assist in updating financial and budgetary information for new project proposals and revisions in PRIMA.

9. Assist in the review of financial reports including supporting documentation submitted by implementing partners in compliance with respective agreements and pro