HR Liaison/Payroll Coordinator

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

HR Liaison/Payroll Coordinator

Job Profile Title

Coordinator B

Job Description Summary

Reporting to the Administrative and Financial Officer, Coordinator B will perform a wide variety of duties in support of payroll, personnel, and related record-keeping functions. This position will maintain and update the payroll and personnel system, process monthly and weekly payroll, run payroll reports, and manage related communication. This position will facilitate recruiting, hiring, and onboarding staff, students, interns, postdoctoral researchers, research associates, and instructors. Maintain personnel poster. Maintain faculty payroll records and costing allocations. Create and maintain salary grids. Assist with interview scheduling, travel arrangements, and related expenses for staff searches, and ensure compliance with payroll, benefits, and other administrative policies. Process visa applications and renewals, and schedule English proficiency tests. Coordinate arrival and departure of foreign nationals with ISSS. Coordinate visiting professors, including making travel arrangements, processing honorariums, and catering arrangements. Other duties as assigned.

Job Description

Reporting to the Administrative and Financial Officer, Coordinator B will perform a wide variety of duties in support of payroll, personnel, and related record-keeping functions. This position will maintain and update the payroll and personnel system, process monthly and weekly payroll, run payroll reports, and manage related communication. This position will facilitate recruiting, hiring, and onboarding staff, students, interns, postdoctoral researchers, research associates, and instructors. Maintain faculty payroll records and costing allocations. Maintain personnel poster. Create and maintain salary grids. Assist with interview scheduling, travel arrangements, and related expenses for staff searches, and ensure compliance with payroll, benefits, and other administrative policies. Process visa applications and renewals, and schedule English proficiency tests. Coordinate arrival and departure of foreign nationals with ISSS. Coordinate visiting professors, including making travel arrangements, processing honorariums, and catering arrangements. Other duties as assigned.

Qualifications:

Bachelor's degree and 2 to 3 years of experience or equivalent combination of education and experience required. 3-5 years of experience preferred. Excellent interpersonal, time management and communication skills required.  Candidate must possess computer skills (Windows preferred), including MS Word, Excel, and PowerPoint; experience with additional software and with navigating and creating online resources (web pages, social media, etc.) especially helpful.  Knowledge of University policies and procedures preferred.  Proven organizational skills with the ability to prioritize assignments and maintain efficient record keeping systems essential. Ideal candidate will enjoy working with individuals from diverse backgrounds. 

Job Location - City, State

Philadelphia, Pennsylvania

Hybrid Eligible - This position is eligible for a hybrid work schedule with a work week divided between working onsite and working remotely.

Department / School

Perelman School of Medicine

Pay Range

$43,919.00 - $60,000.00 Annual Rate