Executive Assistant

Channel Factory provides intelligent marketing solutions for the next generation of contextual safety, suitability, and performance for brands and agencies. Our platform helps marketers implement, automate, and scale their marketing programs across the world’s largest video library, YouTube and emerging growth channels. We sit at the intersection of marketing and suitability and have a mission of enabling the world’s top brands to consciously connect with the right audience in the right context, maximizing suitability and contextual performance. 

Channel Factory embodies a strong start-up culture that values diversity, collaboration, and results. Our bias towards execution balances critical thinking, analysis, and pragmatic problem solving. We expect a lot from one another and value our thoughtful and intellectually curious company culture. 

Channel Factory has experienced a wonderful period of growth as the direct result of increased efficiency and productivity. To continue this trajectory, we’re searching for a highly motivated Sr. Executive Assistant to work closely with our Executive team. From day one, the Sr. Executive Assistant will have an immediate impact on productivity, organization and planning of daily tasks and projects. The ideal candidate will have proven experience in project management, calendar management, travel/itinerary booking, and above all else, have an exceptionally sharp attention to detail. 

Responsibilities

• Efficiently manage the executive's daily schedule by taking charge of various tasks, including the scheduling of meetings, confirmation of appointments, drafting and prioritizing email correspondence and itineraries, and coordination of travel arrangements and transportation logistics. 
• Provide valuable assistance in the overall management of appointments, ensuring that they align seamlessly with the executive's priorities and commitments. 
• Take an active role in organizing meetings, overseeing additional needs, and prioritizing email correspondence within the executive's calendar.
• Serve as a pivotal liaison between the executives and C-Suite team members, facilitating smooth communication and collaboration. This involves not only managing logistics but also acting as a conduit for information flow, ensuring that everyone is on the same page and aligned with strategic objectives.
• Actively build and develop relationships with the executive's personal contacts for various projects. This entails effective networking, communication, and collaboration to enhance the success of these unique initiatives.
• In addition to these core responsibilities, remain adaptable and ready to assist with any additional duties that may arise. This role demands a high level of organizational prowess, proactive problem-solving, and the ability to navigate a dynamic and fast-paced executive environment.

Requirements

•  BA/BS degree in Business Administration or similar field
• 4+ years in an Executive Assistant role supporting Executive level professionals
• Experience working for a large or global organization in the advertising, ad tech, or consultancy industry.
• Experienced handling sensitive and highly proprietary information and material, working with a high sense of professionalism and confidentiality. 
• Proven project management experience organizing and directing multiple projects 
• Experience planning and overseeing strategic initiatives
• Hands-on experience with Microsoft Office (Including Excel and PowerPoint).
• Experience managing calendars and emails via Google Suite. 
• Ideal Candidate Qualities
• Excellent communicator in written and verbal form. 
• Highly perceptive, having the ability to anticipate the needs of the executive.
• An exceptionally organized and detail oriented individual who can manage multiple projects and tasks with success.
• Extremely versatile with an entrepreneurial spirit, dedicated to efficient productivity
• Passionate with a strong business mind and a focus on developing creative solutions. 
• Above all, an individual with a positive can-do attitude and a solution-oriented approach to all projects and challenges. 

Benefits

• Work with a leading startup in a high-demand industry, and you would be working with like-minded experts aiming to transform video ad operations
• Competitive salary
• Comprehensive medical benefits (Medical, Vision, Dental, and Life Insurance)
• Cell phone and WIFI Reimbursement
• Gym Stipend
• NatureBox credit for snacks
• Work-life flexibility – we value your contributions above all

About Channel Factory

Founded in 2010, Channel Factory is an award-winning marketing technolo