Executive Assistant - Freelance, Remote

Department: Support & Leadership

Employment Type: Full Time

Location: Global+

Reporting To: Client via Magic

Compensation: $7.00 / hour

Description

About the Client
A venture-backed technology company revolutionizing global logistics through innovative aerospace solutions. With significant government and military contracts, they're developing cutting-edge technology to transform cargo delivery worldwide. Based in Los Angeles, this rapidly growing startup is backed by $37M in contracts and is led by a renowned aerospace innovator.

Why does this role exist?
The Executive Assistant will serve as the crucial right hand to the Founder & CEO, managing both business and personal priorities to optimize executive effectiveness. This role exists to ensure seamless operational flow, allowing the executive to focus on strategic initiatives while maintaining work-life balance and organizational efficiency across multiple projects and ventures. 

The Impact you’ll make

Executive Support 

• Manage complex calendar and email communications
• Coordinate with internal and external stakeholders
• Optimize the executive's time and scheduling
• Provide updates via Telegram throughout the day

Personal Affairs Management 

• Coordinate family appointments and travel arrangements
• Manage multiple properties and maintenance schedules
• Handle personal scheduling and reservations
• Arrange medical appointments and family commitments

Administrative Leadership 

• Handle sensitive and confidential information
• Implement efficient organizational systems
• Communicate on behalf of the executive
• Prioritize and manage tasks proactively

Stakeholder Relations 

• Interface with high-level contacts
• Manage internal and external communications
• Coordinate across different time zones
• Maintain professional relationships

Skills, Knowledge and Expertise

Required:

• Previous executive assistant experience supporting C-level executives
• Demonstrated experience managing both business and personal affairs
• Track record of implementing organizational systems and processes
• Strong command of the English language (written and verbal)
• Experience handling confidential information in a professional setting
• Ability to articulate and demonstrate successful processes and techniques from previous executive assistant roles
• Chief of Staff experience is highly desirable
• WFH Set-Up:
  • Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor, and up.
  • Internet speed of at least 40 Mbps
  • Headset with an extended mic that has noise cancellation and a webcam
  • Back-up computer and internet connection
  • Quiet, dedicated workspace at home

Your Superpowers:

• Exceptional organizational and time management skills
• Strong written and verbal communication abilities
• Proactive problem-solving mindset
• Ability to maintain confidentiality
• Detail-oriented with excellent follow-through
• Adaptability and flexibility
• Tech-savvy with modern communication tools
• Strategic thinking and prioritization skills
• Previous Chief of Staff experience or equivalent senior EA role
• Proven track record of implementing efficient systems and processes

You should apply if… 

• You thrive in fast-paced, dynamic environments
• You're naturally proactive and take initiative
• You maintain grace under pressure
• You're passionate about organization and efficiency
• You understand the importance of discretion
• You enjoy both independent work and collaboration
• You can demonstrate concrete examples of systems you've implemented in previous roles

What to expect...

Work Setup:

• Remote position
• Must have a reliable internet connection and a quiet workspace
• Required to provide own computer with Intel Core i5 or something similar or higher operating system

Working Hours:

• Monday to Friday, 9 AM to 5 PM PST (Pacific Standard Time)
• Occasional weekend availability for urgent matters
• 40 hours per week

Compensation:

• $7 per hour
• No benefits package included

Benefits