Payroll Coordinator

Tishman Speyer creates vibrant destinations and dynamic environments that inspire innovation and connected communities.  As a diversified developer, operator, and investment manager of top-tier real estate in 33 markets across the globe, our business choices are driven by the belief that real estate should unlock human potential. Tishman Speyer’s diversified portfolio spans market rate and affordable residential communities, premier office properties and retail spaces, industrial facilities, and mixed-use campuses. We create state-of-the-art life science centers through our Breakthrough Properties joint venture, and foster innovation through our strategic proptech investments. By combining global perspective with local expertise, and a personalized approach, we are able to anticipate our customers’ evolving needs. We were the first real estate company to introduce asset-wide amenity services through our ZO platform, and the first traditional real estate company to create its own flexible space and coworking brand, Studio. 

Since our founding in 1978, Tishman Speyer has acquired, developed, and operated 522 properties, totaling 218 million square feet, with a combined value of over $129 billion (U.S.). Tishman Speyer currently has approximately $68 billion in assets under management, including iconic properties such as Rockefeller Center in New York City, The Springs in Shanghai, TaunusTurm in Frankfurt, and Mission Rock in San Francisco.

Responsibilities:

• Responsible for preparing the weekly payroll for union employees

• Enter the weekly payroll into the E-Time payroll system (e31), Workday employee data system (wd5), and ESS union employee system (v3)

• Prepare and enter new hire, re-hire, address changes, allocation, rate, and title changes for entry into the Workday system

• Provide up to date employee information and process payment of mid-year and annual bonuses, entitlements, unused sick payouts, yearly increases, allocations and titles changes

• Prepare monthly unused sick and vacation day accruals for financial reporting

• Review, edit and supply information needed to process the monthly union invoice, our division’s largest monthly expense

• Conduct quarterly check audits for all union employees

• Obtain appropriate levels of approval, sometime multiple approvals, according to task

• Able to adhere to strict confidentiality and maintain high level of professionalism

• Meet all payroll expectations by executing and complying with all company policies and procedures.

• Timely completion of weekly payroll reports for weekly operational meetings

• Coordinate with ADP, payroll department and supervisors regarding the time functions and recordings of all cleaning employees. (This is for managing the punch in clocks when it breaks or malfunctions)

• Train, lead, and direct the work of other co-workers when needed

• Back-up for the office administrator during vacation and lunch

• Provide continuous feedback to supervisors concerning their employee’s hours through weekly exception reports and weekly payroll timesheets

• Address related problems before the payroll is submitted with the respective supervisors

• Request monthly reports from the payroll department to audit, correlate, and enhance data to improve overall accuracy within the cleaning department

• Manages all phases of a project, including gathering documents, planning, testing, implementation, and training for payroll

• Provide consultation to supervisors, problem resolution and support in queries and reports

• Analyze employee trends for lateness, call outs, overtime, etc.

• Ensure proper approval for staffing changes

Key Competencies:

• Attention to detail and accuracy

• Planning and organizing

• Scheduling and monitoring

• Communication skills

• Problem analysis and problem-solving skills

• Delegation

• Decision-making

• Stress tolerance

• Team work

Qualifications:

• BA/BS required (Accounting degree preferred)

• 5-7 years of relevant payroll experience

• Experience working with 32BJ union employees

• Must have advanced Word and Excel skills (Pivot Tables and V-Lookups)

• Excellent oral and written communication skills

• Able to work independently and also be a team player

• E-time, Workday and ESS knowledge

The base compensation range for this role is $70,000 - $80,000. This role is also eligible for a discretionary annual bonus, as well as