Facilities and Events Coordinator

Department

AHD Logan Center Operations

About the Department

The Logan Center for the Arts is a place to experience, create, and contemplate art, connecting The University of Chicago with artists and communities on the South Side and throughout the city. As a space of possibility, it brings together people of all backgrounds for experimentation, learning, and discovery.

More than just a building, the Logan Center fosters collaboration between students, faculty, artists, and Chicago’s communities, offering a space where diverse voices and disciplines come together. With world-class resources, innovative programming, and a commitment to accessibility, the Logan Center serves as a catalyst for artistic exploration and cultural exchange in Chicago and beyond.

Job Summary

The Facilities and Events Coordinator primarily works evening and weekend hours (Thursday-Monday). This role involves planning and coordinating Logan Center events, managing event logistics, and ensuring smooth facility operations. The Facilities and Events Coordinator will collaborate with teams for event execution, provide exceptional customer service to ensure participant satisfaction, and handle scheduling walkthroughs, set-up, and post-event evaluations. Additional duties include supporting the Facilities and Operations Director, the Events and Operations Manager, in efforts related to event spaces and maintaining compliance with university policies and regulations. The Facilities and Events Coordinator has primary responsibility for representing Logan Center Operations staff during hours of operation, especially evening and weekends, serving as first point of contact for Logan users, staff and guests during such times for all building, foodservices, scheduling, and safety and security-related issues.

During assigned work periods, the Facilities and Events Coordinator works closely with custodial, portering, engineering, safety and security personnel and staff to maintain the Logan Center building and grounds. The Facilities and Events Coordinator also serves as front-of-house support for many ticketed public events occurring at Logan Center during assigned work periods. Additionally, the Facilities and Events Coordinator works closely with the UC Custodial porter staff to ensure all aspects of classroom, meeting, and special event set-up requirements are completed and meet the expectations of Logan Center users. Reporting to the Director of Facilities and Operations, the Facilities and Events Coordinator works closely with all members of the Logan Center Operations staff, faculty, students, staff, community partners and contracted service providers. Primary work periods for this position are evening (mid-afternoon workday start) and weekend (morning or mid-afternoon start). The schedule can vary depending on events but will be known well in advance.

Responsibilities

• Works closely with and assists all Logan Center space users, including faculty, students, staff, student organizations, University and Community partners and external users during non-regular (evening and weekend) hours.
• Represents Logan Center Operations Department during non-regular hours with issues pertaining to security, custodial, special events, building engineering, scheduling, beverage and linen service, and special needs, etc.
• Serves as primary point of contact for facilities and operations-related service providers, including building engineer, foodservice contractors, UC Department of Safety and Security, UC Facilities/Work Center, custodial supervisors.
• Serves as immediate on-site emergency response contact in instances of Logan Center and/or UC campus emergencies, including building evacuation and emergency lockdown emergency responses.
• Exercises discretion in the handling of special and/or unexpected situations that may arise.
• Performs regular rounds of Logan Center building and grounds, reporting and acting upon noted facilities-related issues including cleanliness, grounds/trash removal, snow removal, doors, landscaping, lighting, and safety hazards.                
• Works closely with Logan Center staff and Facilities Services porters and users to ensure timely and accurate completion of room set-ups.
• Works with Events and Operations Manager, Events and Scheduling Coordinator, Associate Director of Production, and building users to ensure daily facility schedule is accurate.
• Utilizing space scheduling software, supports the Events and Operations Manager, Events and Scheduling Coordinator and building users in the determination of event requests and set-up requirements.
• Relates technical requirements changes to the Performance Production staff and day of event set-up changes to set-up staff.
• Assists with Logan Center site visits and general tours of