HVAC Administrative Assistant

GMS is seeking an Administrative Assistant to support our service team. This role offers an opportunity for immediate involvement in various administrative tasks crucial for the smooth operation of our service department.

Type: Full time permanent position M-F 0700-4PM EST On site. 

Location: Annapolis, MD 

Pay: up to 60K yearly salary + Excellent Benefits Package! 

 

Key Responsibilities:

• Setting up Work Orders: Utilize our accounting platform to efficiently set up work orders, ensuring accuracy and completeness of information.
• Entering Purchase Orders: Enter purchase orders into our accounting platform in a timely and accurate manner, facilitating smooth procurement processes.
• General Administrative Tasks: Perform various administrative duties including scanning, emailing, copying, and other tasks as needed to support invoicing and other service department operations.
• Support for Service Department Objectives: Assist in fulfilling tasks essential for meeting the objectives of the service department, contributing to overall efficiency and customer satisfaction.
• Document Creation and Management: Create, organize, and distribute documents such as Purchase Orders, Subcontracts, Submittals, and other project-related materials as required.
• Preparation of Estimating Spreadsheets: Collaborate with the sales team to prepare estimating spreadsheets, ensuring accuracy and completeness for review and decision-making processes.

 

Ideal Candidate Profile:

• Strong organizational skills with a keen attention to detail.
• Previous HVAC or Construction Admin experience. 
• Proficiency in using accounting software and office productivity tools.
• Excellent communication skills, both verbal and written.
• Ability to prioritize tasks and manage time effectively in a fast-paced environment.
• Willingness to learn and adapt to new tasks and responsibilities.
• Previous experience in administrative roles or familiarity with service department operations is a plus.
• Valid Driver's License and Reliable Vehicle.
• Ability to pass background check. 

Benefits: 

• Medical
• Dental
• Vision
• 401K 
• Great work environment! 
• opportunities for advancement! 

 

 

Additional Opportunities:

This role offers an excellent opportunity to gain valuable insight into our operations, clientele, and methodologies. As you become more familiar with our processes and objectives, there is potential for this role to expand, allowing for increased responsibilities and growth within the organization.

Join us at GMS and be part of a dynamic team dedicated to providing exceptional service to our clients while fostering professional growth and development opportunities for our employees.

 

 

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