Administrative Assistant III - Water & Sewer Boards

Full Salary Range:                $24.16 - $35.05 Hourly

Anticipated Hiring Range:  $24.16 - $29.59 Hourly

*This posting will remain open until filled.

Why do I see two salary ranges?

The City of Greeley in compliance with Colorado state law, includes a salary range for all positions posted.  This law is intended to improve wage transparency.  The City of Greeley, in support of wage transparency posts both the full salary range for each position (what you might anticipate your earnings could be if you work for the City of Greeley for some time), as well as the anticipated hiring range (the range within which the City anticipates making an offer).  The actual offer extended will be based on your years of relevant experience, education, certifications and potentially other factors.  

City of Greeley's Total Rewards

The City of Greeley is proud to offer a robust benefits package in addition to your wages.  This package includes health and wellness, retirement savings, discounted access to Greeley facilities and more. 

Benefits: This position is benefits eligible. Please view our benefits guide here.

Job Summary:

The City of Greeley is seeking an Administrative Assistant III to join the Water & Sewer Department, in General Administration. This position reports to the Executive Assistant – Water & Sewer Department and plays a central role in providing high level administrative support by supporting the function areas of the various divisions within the Water & Sewer department. The successful incumbent will provide support in preparing and distributing agendas for various boards and commission meetings, taking and preparing detailed meeting minutes, posting, and tracking legal notices, and typing and compiling reports and correspondence.  Additionally, this role will maintain consistency in processes and support for billing services, researching projects/special projects, maintaining data or organizational systems, filing, answering phones, and offering support to key internal and external stakeholders, which includes connecting the business to the appropriate staff. The successful candidate will bring a high level of organizational skills, excellent customer service experience, and a passion for working for the city.

Experience, Knowledge, and Skills:

Minimum Requirements:

• Associates degree (two‐year degree) or certification program of comparable length.

• 3‐5 years' increasingly responsible administrative support experience or other relevant business experience.

OR

• Any combination of related education, experience, certifications, and licenses that will result in a candidate successfully performing the essential functions of the job

AND

• Possession of a valid driver’s license

Preferred:

• English/Spanish bilingual skills preferred but not required

• Experience running public Zoom meetings

• Experience with the Oracle Accounting platform

Knowledge, Skills, and Abilities:

• Knowledge of Colorado municipal business processes, organizational structure, and the City’s Operations as well as the roles of outside agencies. 

• Communication skills (oral, written, listening) to clearly convey information, accurately interpret others, and tailor messages for diverse audiences.

• Collaboration and interpersonal skills to facilitate teamwork across departments and diverse backgrounds, build partnerships with internal/external stakeholders, and work effectively both in person and remotely.

• Customer service orientation, including needs assessment, de‑escalation, timely response, and commitment to meeting quality service standards.

• Technology proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook,), Oracle, CivicClerk, and the ability to learn systems.

• Organizational and time‑management skills to set priorities, manage calendars and meetings, meet deadlines, and handle multiple competing tasks.

• Resilien