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Administrative Secretary - Accounts Payable Clerk
Conway Public SchoolsUnited Statesfull_timeVerifiedPosted 8 Jul 2026
About the role
Job Description
Administrative Secretary - Accounts Payable Clerk
Conway Public School District
Administrative Secretary - Accounts Payable Clerk
Conway Public School District
Qualifications:
- Bachelor’s Degree in accounting or equivalent experience, preferred
- Minimum of 2 years of experience in public or private sector accounting and/or bookkeeping.
- Ability to work independently, to organize work and to manage details.
- Experience in computer operations including working knowledge of Microsoft Office Products required. Experience with eFinance and Cognos preferred.
- The ability to keep confidential matters relating to personnel, students, administration and all other data as found in a school office.
- An understanding of fund accounting and generally accepted accounting practices.
- Strong oral and written communications skills.
Reports to:
Business Manager
Supervises:
N/A
Terms of Employment:
The contract length will be 240 days.
Evaluation:
Based on local district policy and Arkansas Department of Education guidelines, and performed by the Business Manager.
Job Goal:
To work effectively, professionally and cooperatively with internal staff, other district school and department staff, and the public, in the successful achievement of the Department’s objectives and responsibilities.
Performance Responsibilities:
- Responsible for logging of invoices for payment and reconciling those invoices to purchase orders or other methods of payment.
- Responsible for working with district vendors to ensure the proper and timely payment of district invoices and obligations and maintaining file documentation for such payments.
- Ensures items ordered by the district have been properly received by the schools/departments.
- Consolidates and batches purchase orders for payment.
- Responsible for data entry of purchase orders and pay vouchers for weekly accounts payable cycles as needed.
- Collects, collates and maintains data and records.
- Prepares correspondence and reports as needed and directed.
- Provide guidance and technical assistance to principals, directors, supervisors, coordinators, and superintendent, staff, and the general public regarding accounting operations
- Assist with the esta
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