Advising Specialist, Institute of Public Safety

Compensation

$43,070.00 Annual

Job Description Summary

The application deadline for this position is 11:59pm EST on April 7, 2025.

The Kirkpatrick Center is home to the Santa Fe College Institute of Public Safety (IPS) and is one of the most advanced simulation-based training facilities in Florida. The center offers degree programs in both criminal justice and Emergency Medical Services (EMS), as well as certificate programs for students who wish to attain licensure as a police officer, correctional officer, emergency medical technician, or paramedic. IPS also offers continuing education for sworn law enforcement and correctional officers.

The Advising Specialist is responsible for providing direction, information, personal attention, care and support to students in the development of their academic and career goals, including the path to application to one of SF’s limited enrollment programs. Additionally, the Advising Specialist works closely with the Academic Chairs and department Directors to plan and implement recruitment opportunities.

Job Description

Responsibilities and Duties Include:

• Assists in all advisement efforts, including pre-requisite and program course academic advisement, using various modes of communication, embracing progressive advisement and student success in a technology rich environment.

• Tracks students’ progress through their program of study, providing guidance and assistance as needed.

• Interprets and explains requirements for vocational certificates, terminal and transfer degrees.

• Responds to student inquires and requests for information via phone, email, zoom, social media, etc.

• Participates in recruitment and marketing events.

• Assists with the maintenance and distribution of recruitment materials (fliers, website, etc.)

• Speaks to small and large groups of potential students and their parents, explaining programs, career opportunities, educational and career lattices and employment potential.

• Processes and evaluates application and admissions materials from potential students, responding appropriately, in a timely manner.

• Works with Academic Chairs and staff to maintain accurate student records, strictly honoring the privacy and security of student records and other sensitive information according to appropriate state, federal and college regulations, policies and procedures.

• Maintains positive and close relationships with Academic Chairs to ensure a smooth admissions process to limited enrollment programs, assist students with registration and enrollment issues, monitor student progress, provide accurate and timely data, and coordinate tours.

• Completes reporting requirements for internal and external stakeholders.

• Networks with area schools and industry partners.

• Collaborates with SF’s Counseling Center, Career Resources Center, Office for Admissions, and other offices across campus.

• Serves on college committees as appropriate. 

• Works as a positive and effective team member in a dynamic environment.

• Performs fingerprinting and conduct applicant background checks

• Complies with all published College Rules, procedures, guidelines, and laws/regulations governing public employees, including but not limited to those related to document retention and destruction, FERPA, and confidentiality.

• Strictly honors the privacy, security, and confidentiality of student records and other sensitive information according to appropriate state, federal, and college regulations, policies, and procedures.

• Provides service excellence through courteous, informed, accessible, and professional engagement.

• Performs other duties as assigned. 

Reports to: Associate Director, Law Enforcement and Corrections Programs (IPS)

QUALIFICATIONS

Required: A bachelor’s degree in education or a relevant field with two (2) years of experience in academic advisement, student affairs, student services, counseling, mentoring, or recruitment or a combination of education and experience equal to six (6) years is required.

Additional Requirements: A criminal background check will be conducted.

General Knowledge, Skills, and Abilities

• Ability to work successfully in a multi-cultural environment.

• Adaptability to Change – able to be flexible and supportive, able to positively and proactively assimilate change in rapid growth environment.

• Analytical Aptitude & Problem Solving - able to analyze information, problems, situations, practices and/or procedures,