Human Resources Administrative Assistant

POSITION PURPOSE

 

To provide administrative and customer service support for the Human Resources Department including, but not limited to, data entry, filing, “paper-flow” coordination and employee relations.

 

SCOPE

 

The position reports to the HR Manager. No employees report to the position.

 

The HR Administrative Assistant is responsible following Standard Operating Procedures (SOP’s), Good Manufacturing Practices (GMP) and safe work practices.  This position is also responsible for maintaining 5S standards, and participating in and implementing continuous improvement. 

 

The jobholder must be able to communicate effectively both in written and oral form with hourly employees, supervisors, department managers, regional and corporate employees and outside vendors and visitors.  The incumbent must ensure accuracy and timeliness in the completion of daily work, be able to prioritize job assignments, and maintain security and confidentiality of documents and information.

 

The Human Resources Administrative Assistant must understand the requirements of the position and successfully demonstrate proficiency in the job specific training requirements.

 

This position is responsible and accountable to ensure product meets food safety, regulatory, and quality requirements by following the Food Safety Plan, Quality Plan, and company policies.

 

This position requires the incumbent to work on site at the facility to be able to perform the associated job responsibilities.

 

 

REQUIREMENTS

 

Knowledge and Skills

A minimum of 18 years old.

The Human Resources Assistant must be able to speak, read and write English in order to understand corporate policies and procedures.  Also, must be able to perform basic mathematical functions.  Prefer the ability to speak, read and write the Spanish language. Prefer experience with recruiting and on-boarding of hourly employees.

 

Education and Experience

 

This position requires intermediate to advanced level knowledge of Microsoft Office Suite, including Word, Excel and PowerPoint.  Working knowledge of Microsoft Access and Publisher are preferred.  Working knowledge of HRIS and timekeeping systems is required, preferably SAP and Kronos, respectfully. 

 

This position requires at least two years experience as an Administrative Assistant in a Human Resources Department or an Associate degree in HR Administration, or similar field, with one year of experience in a similar role.  This position requires excellent skills in the following: grammar (written and oral), attention to details, event coordination, organization, basic adult learning methods, time management and prioritization

 

Experience as an administrative assistant support, preferably in a manufacturing environment.

 

POSITION COMPETENCIES

• Problem solving
• Applied and continuous learning
• Work standards
• Initiating action
• Quality orientation
• Safety awareness