OFFICE ASSOCIATE

Job Requisition ID: 51468 

Opening Date: 11/14/2025
Closing Date: 12/01/2025
​Agency: Department of Human Services
Class Title: OFFICE ASSOCIATE - 30015 
Skill Option: Keyboarding 
Bilingual Option: None
Salary: Anticipated Salary: $4,004 - $5,464 per month ($48,048 - $65,568 per year)
Job Type: Salaried
Category: Full Time 
County: Kane
Number of Vacancies: 1
Bargaining Unit Code: RC014 Clerical Employees, AFSCME
Merit Comp Code: 

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This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

 

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

Why Work for Illinois?

 

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

 

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Division of Behavioral Health and Recovery is seeking to hire an Office Associate for the Elgin Mental Health Center located in Elgin, Illinois. This position will perform a variety of complex and responsible clerical duties, including keyboarding, record-keeping and maintaining detailed documentation for both intra-facility and community-based medical clinics. The role also involves generating reports, managing clinical records and assisting with administrative tasks to ensure the efficient operation of Medical Services at Elgin Mental Health Center. 

Essential Functions

• Performs a variety of complex and responsible clerical duties related to intra-facility and external, contractual and non-contractual medical clinics as well as Employee Health Programs within the Medical Services Department at Elgin Mental Health Center. 
• Assigns and schedules patients for various clinics. 
• Prepares and processes paperwork required for all clinic visits whether they are within the facility, another State facility or an outside hospital or infirmary. 
• Maintains filing and tickler system for both patient and staff information. 
• Utilizes electronic data base to manage records for the Medical Services programs, ensuring the accuracy and accessibility of information. 
• Manages appointment scheduling and visitor