Executive Assistant to the Senior Vice President, Finance and Government Affairs

Aptiv is an advanced technology company with a proven history of enabling mobility. We’re dedicated to bringing the next generation of autonomous vehicles, smart cities and connectivity to life.

Aptiv designs, manufactures and assembles the electrical architecture of vehicles, including engineered component products, connectors, cable management, wiring assemblies and harnesses, electrical centers and hybrid high voltage and safety distribution systems. It also provides critical components, systems and advanced software development for passenger safety, security, comfort, and vehicle operation. Aptiv serves original equipment manufacturers in the automotive and commercial vehicle sectors in North America, Asia Pacific, Africa, the Middle East, Europe, and other geographical regions. The company operates manufacturing facilities and technical centers across the world. Aptiv is headquartered in Dublin, Ireland.

Job Summary:

This Executive Assistant will partner with the SVP, Finance and Government Affairs to manage the corporate Tax, Trade, and Government Affairs teams in dynamic, rapidly changing, fast paced environment which requires flexibility, adaptability and initiative, as well as excellent organizational and problem-solving skills. A solid foundation resting on a positive attitude, broad sense of humor, and hunger to learn and progress your career will be key to your success. You will be responsible for managing calendars, keeping your team prepared, arranging travel, advising of outstanding issues and proactively following up. You will also be responsible for managing the global billing process for all three functions. The ideal candidate will be able to provide examples of handling a wide range of executive support tasks in a fast paced environment. The role requires interacting with staff at all levels, while maintaining a high level of discretion and professionalism.

While you have the flexibility to agree on specific hours, important to note this is a work from the office based position, not a work from home. While we expect there will be reasonable accommodation for family, personal needs; all work from home must be discussed and agreed with your executive on a case by case basis.

Your Role:

• Facilitating effective communication with your executive and the rest of the organization.
• Responsible for managing a heavy calendar to ensure effective and proactive time management.
• Proactively identify scheduling conflicts and other issues; thoughtfully assess whether manage scheduling and other tasks independently, triage to the team, or escalate.
• Manage all meeting logistics, e.g., conference room reservations, AV/IT arrangements, catering, greeting guests, etc.; work with meeting participants to ensure that materials are provided in advance and print if needed.
• Manage logistics for team meetings, workshops, events and functions. Professionally, responsively and judiciously interact with all levels of the organization, including officers and board members, as well as external stakeholders. Facilitate incoming and outgoing communication ensuring it is responsive, welcoming and effective (telephone, electronic, hard copy and in-person).
• Develop working relationships with other assistants to facilitate information flow and scheduling process.
• Prepare and edit reports and presentations using Microsoft PowerPoint and Excel.
• Prioritize and follow up on incoming issues and concerns.
• Assist in onboarding of new team members.
• Assist with project work, based on interest and ability.
• Organize all domestic and international travel arrangements including air travel, ground transportation and hotel reservations; ensure passport and visa requirements are met.
• Prepare expense reports and track reimbursements through Concur system. Responsible for consultant billing, including managing Outlook mailbox, logging incoming accruals/invoices, reviewing for accuracy, following up with function lead for approval, maintaining communication with consultants, and any follow-up for accruals/invoices.
• Ability to handle sensitive information with discretion and integrity.
• Take initiative, manage tasks independently as well as be excited about being part of a team dynamic.
• Willing to work outside the normal business hours when necessary.
• Maintains confidentiality; high level of judgment and discretion related to sensitive and confidential information.
• Strong interpersonal skills; “Ambassador” to both internal and external stakeholders.
• Flexible “can do” attitude; able to adapt and reprioritize to shifting or competing priorities.

Preferred Qualifications:

• Minimum of five years’ experience working as an Executive Assistant, C Suite experience preferred.
• Proficiency in Outlook, Microsoft Word,