Director, Administrative Operations (Myeloma)

Current Employees:

If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.

The University of Miami/UHealth Sylvester Comprehensive Cancer Center (SCCC) has an exciting opportunity for a Director, Administrative Operations. The Director, Administrative Operations directs and oversees various administrative functions, including clerical services, office space, equipment and supplies, vendor management, and/or other support services. Manages functions through managers and supervisors. Tracks and ensures compliance with capital and operating budgets. Manages a departmental sub-function within a broader departmental function.

Core Job Functions:                                                                                                          

• Directs the administrative and financial support of the department.

• Provides long-term strategic planning, overseeing of daily operations, delegating tasks to staff and manages personnel.

• Plans and coordinates the duties of staff in addition to analyzes complex administrative concerns.

• Provides advice and development and recommendation of administration policy Serves as principal liaison and representative for personnel and financial matters. Represents the assigned department in committees and meetings.

• Manages administrative budgets and negotiates contracts and agreements with vendors. Implements department human resources actions, which may include hiring, terminations, salary etc. 

• Recruits, trains and prepares performance reports for staff.

• Prepares both internal and external reports for departmental use. Maintains corporate relationships and monitors operating expenses.

• Liaises with HR and other departments.

• Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures.

• Ensures employees are trained on controls within the function and on University policy and procedures.

Department Specific Functions:

• Directs the administrative and financial support of both the SCCC Myeloma Institute and Division of Myeloma.

• Provides advice, development, and recommendations of administration policies.

• Delivers long-term strategic planning, overseeing of daily operations, delegating tasks to staff and manages personnel.

• Plans and coordinates the duties of staff in addition to analyzing complex administrative concerns.

• Implements human resources actions regarding recruitment, discipline, and promotion of subordinates, and reviews performance reports and rates performance.

• Maintains corporate relationships and monitors operating expenses.

• Spearheads faculty recruitment and onboarding.

• Facilitates contract negotiations and works closely with legal.

• Immigration liaison for DOM and SCCC institute employees.

• Leads and Coordinate Multiple Myeloma events such as: MM Awareness Month, South Florida’s MM Conference, HealthTree roundtables, etc.

• Ensures regular meetings with Division Chief and Principal Investigators and proactively develops and implements process improvements to facilitate the initiation of grant applications.

• Represents the assigned Division/Institute in committees and meetings.

• Manages Web content for DOM Division of Myeloma/SCCC Myeloma Institute/SCCC intranet/and DOM Events calendar.

Research/Finance:

• Serves as principal liaison and representative for financial matters of the Myeloma program. Total Administrative financial oversite ~$60M.
• Oversees the research enterprise of both the SCCC Myeloma Institute and Division of Myeloma’s Pre-Award negotiations, budget development, cost structure optimization, invoicing, collections, and account reconciliation post-award.
• Manages the large, complex, and highly diversified research portfolio for the Myeloma Program, including proposal development and