Executive Assistant to the CEO Designate

Company Description

At Western Digital, our vision is to power global innovation and push the boundaries of technology to make what you thought was once impossible, possible.

At our core, Western Digital is a company of problem solvers. People achieve extraordinary things given the right technology. For decades, we’ve been doing just that. Our technology helped people put a man on the moon.

We are a key partner to some of the largest and highest growth organizations in the world. From energizing the most competitive gaming platforms, to enabling systems to make cities safer and cars smarter and more connected, to powering the data centers behind many of the world’s biggest companies and public cloud, Western Digital is fueling a brighter, smarter future.

Binge-watch any shows, use social media or shop online lately? You’ll find Western Digital supporting the storage infrastructure behind many of these platforms. And, that flash memory card that captures and preserves your most precious moments? That’s us, too.

We offer an expansive portfolio of technologies, storage devices and platforms for business and consumers alike. Our data-centric solutions are comprised of the Western Digital®, G-Technology™, SanDisk® and WD® brands.

Today’s exceptional challenges require your unique skills. It’s You & Western Digital. Together, we’re the next BIG thing in data.

Job Description

We are seeking an Executive Assistant (EA) for the CEO Designate of Western Digital.

Reporting to the CEO, you will partner closely with the CEO’s Chief of Staff and Communications leader to execute his office. You will be required to structure a working model with a support EA, to ensure coverage for the CEO across multiple time zones.

In this role, you will be trusted to work with the highest level of confidentiality, understanding the needs of a CEO while carefully balancing relationship building across the business. You will need to be organized and innovative, while thriving in a fast-paced environment. You must have a can do attitude, and be willing to roll your sleeves up to execute effectively and efficiently.

Supporting a CEO for a company spread across the globe, you will need to be flexible with working hours, and self-time management will be necessary. Being able to work alone or as part of a team is vital.

You will need the ability to ensure the CEO’s office is easy to work with and approachable, whilst at the same time being able to balance competing priorities.

Written and verbal communication skills, taking initiative and attention to detail are imperatives – as is having a sense of humor!

Serving as the lead for the EA’s who support the Executive Leadership Team (ELT), you will collaborate closely with all offices reporting to the CEO.

Responsibilities

• Calendar Management: ensure the CEO’s time is used to best support the goals of his office. Proactively solicit agendas and manage attendee lists.
• Meeting Planning and Organization: Assist the Chief of Staff office in the planning and organizing internal and external meetings, county visits, team offsites, and companywide meetings.
• Briefing Documents: Manage briefing documents for key internal/external meetings and create briefing packets for business trips.
• Board of Directors: partner with the necessary internal organizations to plan the WD Board of Director meetings, as well as liaise with Board members and their offices.
• Correspondence/Approvals: Act as a proxy for communications and approvals, where applicable.
• General Enquiries: Act as the source for enquiries into the CEO’s office and the ability to refer routine matters to appropriate parties.
• Travel: Manage the CEO’s complex travel needs, including planning optimum travel arrangements, processing of passports, visas etc.
• Tool Management: Manage expense reports, SOW’s and PO’s, and become savvy with WD’s internal tools such as M365, Co-Pilot etc.
• Projects: Partners with Chief of Staff on special projects, as needed.
• Leadership: Cascade information to administrative team members as appropriate, while serving as the lead EA to those EA’s supporting other ELT members.
• Community: Build the necessary communities to further drive your own development, and to support your peers across the business.

Qualifications

Responsibilities

• Calendar Management: ensure the CEO’s time is used to best support the goals of his office. Proactively solicit agendas and manage attendee lists.
• Meeting Planning and Organization: Assist the Chief of Staff office in the planning and organizing internal and external meetings, county visits, team offsites, and companywide meetings.
• Briefing Documents: Manage briefing documents for key internal/external meetings and create briefing pac