Operations Coordinator/Administrative Assistant

At Globus Medical, we move with a sense of urgency to deliver innovations that improve the quality of life of patients with musculoskeletal disorders. Our team is inspired by the needs of these patients, and the surgeons and healthcare providers who treat them. We embrace a culture of exceptional response by partnering with researchers and educators to transform clinical insights into tangible solutions. Our solutions improve the techniques and outcomes of surgery so patients can resume their lives as quickly as possible. 

Position Summary:

As an Operations Coordinator you will provide administrative and clerical support to relieve department managers or staff of administrative details. May coordinate messages, appointments, and information to callers, file maintenance, department office supplies and mail. Research and compile word processing assignments.

Essential Functions:

• Handles incoming calls and email requests coming into the scheduling lines, transcribing the detailed information required for scheduling services
• Coordinates all reception activities including welcoming on-site visitors, determining nature of business, and announcing visitors to appropriate personnel Acts as gatekeeper to ensure that only authorized persons are allowed to enter NuVasive offices
• Provides project or program support, including but not limited to: budget planning, budget tracking, PO creation and vendor management
• Research updates and company changes for dissemination to the team they support
• Creates documents, spreadsheets and presentations in a timely and accurate fashion
• Handles all event logistics, including booking rooms, choosing vendors, inviting guests and booking travel arrangements as necessary
• Maintains lobby and mail room organization while also managing office equipment, printing materials, desktops, and any other Office assets allocated to team
• Adheres to the letter and spirit of the company Code of Conduct, the AdvaMed Code, MedTech Code, and all other company policies
• Ensures Compliance with applicable governmental laws, rules, and regulations, both in the United States and internationally, by completing introductory and annual training and maintaining knowledge of compliance as it applies to your role
• Represents the company in a professional manner and upholds the highest standards of ethical business practices and socially responsible conduct in all interactions with other employees, customers, suppliers, and other third parties
• Performs other duties as assigned

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

Qualifications:

• Time management and organizational skills
• Strong communication skills (verbal and written) with ability to work confidentially
• Professionalism, organization and problem-solving skills
• Strong proficiency with Microsoft Office Suites, document management software and ability to navigating the Internet
• Strong interpersonal and relational skills
• Typically requires a minimum of 1 - 2 years of related experience
• High school diploma or equivalent required

Physical Demands:

The physical demands listed here are representative of those that must be met by an employee to successfully perform the essential functions of this job

• Required to sit; climb or balance; and stoop, kneel, crouch or crawl
• Required to regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds
• Required to possess specific vision abilities, including close vision, distance vision, color vision, peripheral vision, depth perception and capacity to adjust focus

Our Values:

Our Life Moves Us philosophy is built on four values: Passionate About Innovation, Customer Focused, Teamwork, and Driven.

• Passionate about Innovation: Improving patient care by delivering advanced technology to our customers is at the core of what we do. We are passionate in our role in improving the lives of patients by continuously developing better solutions.

• Customer Focused: We listen to our customers’ needs and respond with a sense of urgency.

• Teamwork: Working together, anything is possible. We value every person on our team and treat each other with respect. We are accountable to one another and support each other. Together, we make each other stronger.