Executive Admin - VP International Learning & Leadership

Young Life requires all​ employees to sign a Statement of Faith. We recommend you read this statement before applying​ for any position.

Job Specific Working Conditions:

Additional Job Description

• The anticipated salary for this position can range from $42,009-$52,575.50 depending on relevant education, experience, and location.

• International Learning & Leadership team support (in addition to working for the VP)
• Must have a good grasp of English grammar and also have strong written and verbal communication skills, speaking other languages is a benefit
• Some travel will be required
• Some personal donor work and fundraising will be part of the role. Goals for this will be set with the supervisor annually.

Essential Duties:

Communication

• Promptly respond to all questions from the field that are within area of expertise; refer others to appropriate responder.

• Answer questions from leader regarding reporting requirements, such as goals and growth strategies.
• Correspond extensively and effectively with VPs, regional directors, and field staff via e-mail and over the phone.
• Arrange for conference calls when necessary.
• Open and prioritize mail and email.
• Compose documents and letters as needed.
• Ability to analyze and interpret policy and guidelines set up by the leader and/or the Service Center; provide guidance and act as a reference on Young Life policies and procedures for staff and volunteers.
• Resolve problems and questions for the VP and above, as appropriate.

Administration

• Under the authority of the Leader, make delegated decisions which may pertain to the direction of the field.
• Provide communication and support/problem solving to divisional administrators.
• Maintain records pertaining to the mission wide goals.
• Verify regional and divisional statistics electronically.
• Prepare and maintain these statistics in comprehensive reports, or contact appropriate person in MIS for reports.
• Assist the VP or above in coordinating travel arrangements, sending and receiving email, maintaining useful filing systems and other duties as requested.
• Represent the Leader's office in a personable manner by demonstrating flexibility, resourcefulness and a professional attitude.
• Provide administrative support to the direct reports of the GSVP as needed.
• Manage the Leader's schedule.
• Track and schedule all requested and recurring meetings for the Leader.
• Follow up on all meetings and e-mail for items that need to be collected, or actions that need to be passed on to the VPs/direct reports.
• Implement, monitor and refine an efficient mail and desk system for the GSVP.
• Oversee the Leader's evaluation process for direct reports.
• Review letters and e-mails for clarity and correct punctuation as needed.
• Analyze all divisional cash flows, R&Es, and trial balances.
• Create and maintain Leader’s monthly receipts and expense reports.
• Review and approve Leader’s and divisional admin’s expense reports.

Event Planning

• Coordinate all leadership meetings. These meetings may involve travel arrangements, agenda, training, reserving appropriate meeting facilities, ordering food, and providing for media viewing.
• Coordinator details, planning and administration for the annual Global Leadership Conference.

Monthly Responsibilities

• Reconcile mission P-Card records.

Yearly Responsibilities

• Plan, host and coordinate the logistics for a variety of meetings.
• Assist the Office of the President with and/or plan annual summit meetings; assist with logistics as needed.

Education:

• BA preferred or equivalent experience.
• Ongoing education encouraged.

Experience Required for the Job:

• At least five years of previous experience as an administrative assistant for a large company or organization.
• Knowledge of Young Life preferred.
• Knowledgeable about office management and supervisory techniques; capable of planning the work of others, if applicable.
• Excellent organizational skills with attention to detail and the ability to handle concurrent tasks and constant interruptions.
• Demonstrated proficiency in Microsoft Office Suite.
• Must have a good grasp of English grammar and also have strong written and verbal communication skills.
• Ability to maintain confidentiality.
• Basic accounting skills.
• Must be able to establish effective working re