Supervisor - Departmental Finance, Sanitation (Civil Service)

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Job Summary

Job Description
 

Overview

The Supervisor Departmental Finance oversees, supervises, monitors, and provides direction for finance activities of a specific department within the City of Dallas. Supervises accounts payable and receivable, personnel actions, training and guidance, and budget development within the department assigned.

Essential Functions

1 Supervises, oversees, and monitors the daily operations involved in financial transactions for the City; reviews and gives direction for accounts payable and receivable, check distribution, invoicing, and payment processing; evaluates, monitors, and reviews the quality of work performed and ensures compliance with regulatory agencies.

2 Implements plans, schedules, and assignments; determines objectives needing emphasis; recommends or adjusts work priorities, project schedules, resources, and work plans as required.

3 Gives advice, counsel, instruction, and identifies routine training needs for finance related staff; provides knowledge and expertise on invoicing, billing budget development, financial accounting, and remaining compliant with financial and accounting practices; ensures appropriate internal controls are in place and regularly audits cashier tills, accounts, and general billing activities.

4 Prepares monthly reports for assigned departments, responds to questions concerning billing variances, performs year-end reconciliation and assistance, and assists departments with financial management.

5 Participates in staff and personnel management; reviews applications, participates in hiring processes, oversees training, resolves personnel conflicts, and approves payroll.

6 Reviews and approves delivery orders, master agreements, contracts and requisitions for goods and services, and other financial expenditures; maintains and monitors outstanding encumbrances and contracts; assists with proposal requests and qualifications while supporting the processing of Administrative Actions.

7 Provides vendor support for assigned departments and ensures all invoices and billings are posted and recorded; resolves research issues, lost documentation, rejected payments, returned checks, and other financial discrepancies.

8 Performs any and all other work as needed or assigned.

Knowledge and Skills

1 Knowledge of budgeting, procurement, accounts payable, accounts receivable, public policy, and administration.

2 Knowledge of public administration, office and personnel management, and office operations.

3 Knowledge of the City's payroll, accounting, or purchasing procedures

4 Ability to use office machines including, copier, fax machine.

5 Ability to maintain records journals and files, calculate balances and totals, process vouchers, and facilitation smooth office operations.

6 Ability to write, clear and accurate reports.

7 Ability to deal tactfully and courteously with the public and other city employees.

8 Ability to handle difficult and unusual situations.

9 Ability to analyze information and develop sound conclusions.

10 Communicating effectively verbally and in writing.

11 Establishing and maintaining strong working relationships.

MINIMUM QUALIFICATIONS:

EDUCATION

• Bachelor's degree in accounting, finance, or business/public administration.

EXPERIENCE

• Three (3) years of experience in:

  > Accounts payable/receivable

  > Budget development

  > Grants management

  > Personnel management and/or

  > Procurement

AND

• Two (2) years of supervisory/management responsibilities (This experience may be included in the required experience listed above.)

EQUIVALENCIES

• High school diploma or GED plus seven (7) years of the required experience including two (2) years of supervisory/management responsibilities will meet the education and