Administrative Assistant for Arts & Education

THE SALVATION ARMY

Northern and Central Illinois

Ray & Joan Kroc Corps Community Center - Chicago

POSITION DESCRIPTION

 

POSITION TITLE:         Administrative Assistant to Arts/Education

LOCATION/DEPT:        Ray & Joan Kroc Corps Community Center Chicago

REPORTS TO TITLE:   Arts & Education Program Director

PAY GRADE                403      

PAY RATE:                  $18.11 - $21.73

 

MISSION

The Salvation Army Ray and Joan Kroc Corps Community Center of Chicago exists to express the mission and ministry of The Salvation Army through a safe, enriching and sacred environment where all individuals have access to opportunities to reach their physical, intellectual, social and spiritual potential.  The Vision of the Chicago Kroc Center is to touch individuals, families and seniors of the Southside with building community, promoting wellness, motivating excellence, building character, and encouraging faith.

 

OUTCOMES

The Administrative Assistant will be responsible to create an inviting and purposeful environment within the RJKCCC to grow the ministry of all RJKCCC programs, including but not limited to, the Education and Arts department, Kroc Corps (Church). The Administrative Assistant will organize and facilitate office operations and provide administrative support to the Arts and Education Director and Managers.  This also includes support for assigned educational, cultural, social and special events activities, spiritual opportunities, purposeful - leisure experiences, health initiatives and work with volunteers. 

 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

1. As part of the RJKCC Team the Administrative Assistant will be responsible to provide administrative support to the Education and Arts department. This includes but is not limited to:
   1. Manage the day to day operation of the Education and Arts office.
      1. Answer phones, written correspondence and reports, copies/faxes and maintenance of files.
      2. Schedule appointments, meetings, and record minutes.
      3. Maintained assigned databases and statistics for the department.
      4. Serve as the first point of communication for the department.
   2. Help ensure an office support system that will allow for timely and accurate record keeping, including the areas of statistical reports related to all programs, accounting of expenditures and other reporting as required.
   3. Foster a professional and safe work environment.
   4. Follow and ensure adherence to The Salvation Army Policies and Procedures.
2. Administrative support to Staff and Volunteers
   1. Assist Program Director with administrative support of all departmental and RJKCCC Arts & Education programs.
   2. Assist to ensure that all staff and volunteers records are updated and aligned with the policies and procedures of The RJKCCC and The Salvation Army.
   3. Assist to ensure that all staff and volunteers are trained in Safe from Harm and proper guidelines are followed.
   4. Maintain clear channels of written and verbal communications with staff, volunteers and program.
   5. Work with the Volunteer and Business Service Associate to secure department volunteers as needed.
3. Meetings and Communication
   1. Works in a cooperative manner with the other on-site staff, especially in the Education area. This includes the reporting of all statistics and outcome projects of the center related to the education and arts programs.
   2. Attends all scheduled staff meetings.
   3. Works all pre-approved, scheduled and submitted hours. All changes must be pre-approved by the Program Director.
   4. Works in cooperation with Arts and Education Managers and all other RJKCCC department Managers, Directors and Officers.
4. Facilities/Safe Working Environment