Executive Assistant

JM Eagle, the world’s largest manufacturer of plastic pipe, is looking for a Sales & Marketing Executive Assistant to provide high-level administrative and coordination support to a team of 4–5 managers across our Sales and Marketing departments.

This position is critical in ensuring day-to-day operations run efficiently and projects stay on track. We’re looking for someone who is proactive, detail-oriented, and thrives in a fast-paced, collaborative environment.

Key Responsibilities

Administrative & Manager Support

• Provide daily administrative support to 4–5 sales and marketing managers
• Manage calendars, schedule meetings, and coordinate travel logistics
• Prepare, proofread, and finalize reports, presentations, and correspondence
• Organize team meetings, track action items, and ensure timely follow-up
• Handle expense reports, invoice processing, and vendor communications
• Maintain confidentiality while exercising sound judgment

Project & Team Coordination

• Support planning and execution of sales and marketing campaigns, product launches, and internal projects
• Monitor deadlines, track progress, and report updates to key stakeholders
• Coordinate logistics for internal events, meetings, and cross-functional initiatives
• Assist with scheduling, communications, and documentation across teams

Sales & Marketing Operations

• Assist with preparation for trade shows, sales meetings, and client presentations
• Help manage event logistics, registrations, and post-event communications
• Maintain digital marketing files, assets, and CRM/contact data
• Communicate professionally with vendors, customers, and internal stakeholders

Qualifications

• Bachelor’s degree preferred or equivalent experience
• 5+ years of executive or administrative support experience, preferably in a sales/marketing environment
• Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); familiarity with Teams, Zoom, and SharePoint is a plus
• Excellent organizational, time management, and interpersonal communication skills
• Ability to handle multiple priorities and adjust to changing needs
• Discreet and dependable when working with confidential information