The Salvation Army Mission Statement:

The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love for God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

BASIC PURPOSE

The primary purpose of this position is to support the Human Resources, administrative, and clerical needs while providing administrative support to the Corps Officers and assistant officers of the Alhambra Campus. This position also establishes the professional first impression of The Salvation Army to all who enter the Administration building.

ESSENTIAL DUTIES AND RESPONSIBILITIES

HUMAN RESOURCES

1. Create and assist with maintaining accurate and up to date employee files for all Alhambra Campus staff and volunteers.
2. Process all Personnel Action Notices (PAN’s) for new hires, status changes, annual reviews, discharges etc. and send to DHQ in a timely manner.
3. Receive, screen and file all employee Leave of absence (LOA), Personal Leave of Absence (PLOA) and Workers’ Compensation requests.
4. Prepare and poste job openings, schedule interviews and conduct new employee orientation and submit all necessary documents to DHQ on time.
5. Coordinate with DHQ HR on employee relations matters. May be involved in investigations and drafting disciplinary actions.
6. Respond to employees’ request for retirement applications and move forward employee completed application to DHQ HR Dept.
7. Coordinate annual benefits open enrollment by providing information to all covered employees about benefit offerings, changes, costs, and answering employee questions. Ensure timely enrollments.
8. Conduct annual benefit offerings, changes, costs, and answering employee questions. Ensure timely enrollments.
9. Prepare and post the OSHA 300 log on an annual basis (February).
10. Maintain Corps volunteer and driver records ensuring all required documentation current and valid recordkeeping systems.
11. Attend divisional human resources, benefit and other trainings events and meeting as required.
12. Process miscellaneous check requests for HR advertising and purchasing.
13. Assist campus officers and lead staff about all annual training requirements required by The Salvation Army.
14. Review employee timesheets in preparation for payroll processing and assist supervisors to resolve all timeclock issues and submit payroll to DHQ in a timely manner.
15. Maintain an organizational chart for the Campus.
16. Ensure all Christmas Drivers are hired.
17. Work with Kettle Coordinator ensuring all Bell Ringer Recruitment dates are scheduled, kettle supplies are ordered, and all planned out to ensure a successful Kettle Season.
18. Assist Corps Officers/Asst. Officers with planning of all Kettle Orientations
19. Ensure all Christmas hire paperwork is sent to DHQ for processing in a timely manner.

ADMINISTRATIVE / PROPERTY SUPPORT

1. Responsible answering and processing incoming calls, placing outgoing phone calls.
2. Check the answering machine daily, respond to messages or forward them to relevant department.
3. Responsible for incoming and outgoing mail, shipping and receiving.
4. Responsible for the documentation, counting and depositing of all financial donations, church tithes and offerings according to The Salvation Army stewardship standards.
5. Ensure all vendor billing is coded correctly and added to AP-Workflow for Payment.  
6. Responsible for managing and ordering supplies for the Campus and maintenance of storage areas.
7. Maintain up to date files for all vendors including W9’s, contact information and invoices.
8. Responsible for receiving and processing invoices and bills for vendors in a timely manner.
9. Assist Corps Officers in coordinating property and vehicle fleet maintenance fleet maintenance for appearance, functionality, and maintain updated vendor files of service and repair.
10. Work with Maintenance Lead to schedule all vendors for any service for all building, ensure all items are added to Facility Dude program, work with Maintenance Department for larger projects.
11. Coordinate alarm codes (set-up and deletion of old users).
12. Maintain all campus key boxes ensuring that all keys are accounted for and check out to new employees.

GENERAL RESPONSIBILITIES

1. Present a professional and friendly welcoming when in contact with all clients, funders, vendors, board members, staff, media, etc. – by phone, in person, and mail.
2. Assist with organizational functions and general meeting support: including arranging, follow up calls