Admin Assistant - ClickUp Proficient (ZR_17725_JOB)

This is a remote position.

Job highlights:

• Contract: Independent Contractor
• 20 hours per week Monday to Friday 4 PM to 8 PM
  

Client Timezone: Melbourne, Australia

Client Overview

Join a dynamic, multi-faceted business group at the forefront of creative software, design, and integration support. This innovative company, comprising three distinct yet interconnected businesses, is seeking a skilled administrative assistant to support their diverse operations. With a primary focus on creative software and design, complemented by integration support and cleaning services, this organization offers a unique opportunity to engage with varied industries and expand your skill set in a fast-paced, entrepreneurial environment.

Job Description

As an Administrative Assistant in this creative and tech-driven environment, you’ll play a crucial role in maintaining operational efficiency across multiple business units. Your responsibilities will span from managing communication channels and organizing digital assets to supporting proposal submissions and invoice preparation. This position offers a unique opportunity to gain insights into various industries while honing your administrative skills. You’ll work closely with a small, dedicated team, utilizing cutting-edge project management and communication tools to streamline workflows and contribute to the company’s continued growth and success.

Responsibilities

• Manage and organize multiple email accounts, ensuring timely responses and efficient information flow
  
• Utilize Airtasker to submit and manage proposals, contributing to business development efforts
  
• Employ Clickup for comprehensive task management, ensuring deadlines are met and projects stay on track
  
• Facilitate team communication through Slack, promoting collaboration and information sharing
  
• Prepare and send invoices for multiple business units, maintaining financial organization
  
• Customize and submit proposals using established price charts, supporting sales efforts
  
• Organize and digitize receipts and financial documents for streamlined bookkeeping
  
• Assist in maintaining sales stability through proactive administrative support
  
• Input and organize client and project details into relevant systems, ensuring data accuracy
  

Requirements

• Excellent English proficiency, both written and verbal, for clear communication across all channels
  
• Strong organizational skills with a keen eye for detail to manage multiple tasks efficiently
  
• Proficiency in project management tools, particularly Clickup, for effective task tracking
  
• Experience with communication platforms such as Slack for seamless team collaboration
  
• Ability to juggle multiple priorities and adapt quickly in a dynamic business environment
  
• Basic understanding of proposal preparation and invoicing processes
  
• Comfortable working remotely and managing time effectively
  
• Self-motivated with the ability to work independently while also contributing to team goals
  
• Familiarity with or willingness to learn industry-specific software and tools
  
• Discretion in handling confidential business information across multiple entities
  

• Permanent work from home
  
• Immediate hiring
  
• Steady freelance job