Client Executive Assistant/Office Manager (EA/OM)

Position Description

 

If you seek a rewarding, high profile and challenging position supporting projects for the US Navy- Serco has a wonderful opportunity for you!  This position will be on a dynamic team, supporting Team Submarine.  Bring your expertise and collaborative skills to make an impact towards our military defense and safety of our sailors

 

Serco-NA is seeking a motivated individual to provide programmatic support to one of our Team Submarine customers.  Serco-NA has an opening for an Executive Assistant/Office Manager (EA/OM) to support an active contract with the U.S. Navy in the Washington, DC area.  As the EA/OM, you will be on a dynamic team providing technical and programmatic support to the VIRGINIA Class Submarine Program Office (PMS450) and the U.S. Navy’s Team Submarine Program Offices at the Washington Navy Yard in Washington, DC!  Bring your expertise and collaborative skills to make an impact on our military defense and safety of our sailors.

 

Serco supports the US Navy as a prime for their Team Submarine SHAPM contract supporting the acquisition of submarines.

 

PMS450 is the acquisition program office for the New Construction of Attack Submarines and for identifying, assembling, managing, directing, and coordinating the resources required for the R&D, design, construction, Test and Evaluation (T&E), Live Fire Test and Evaluation (LFT&E), and Fleet introduction of the U.S. Navy’s newest class of nuclear attack submarines.

 

PMS450  is responsible for developing and deploying a more affordable, nuclear-powered attack submarine with multi-mission capability and enhanced capabilities for performance in littoral areas. VIRGINIA Class submarines support five of the six Navy core maritime capabilities: Deterrence, Maritime Security, Sea Control, Forward Presence, and Power Projection.

 

You will be entrusted to exercise discretion and independent judgement daily when presented with numerous and at times conflicting options while leading the execution of front office related matters to include oversight of calendars; contact management/screening; travel optimization/budget; correspondence review and editing; tracking/directing the completion of action items; assessing/developing policy; and a host of other functions that can have a significant impact on the success of the office, director, and their subordinates in their ability to execute their duties in a very fast paced and dynamic environment as they oversee hundreds of people operating remotely across the US. You will manage all matters and make quick decisions without prior approval within the front office and will interface with senior executives within the Department of Defense as well as Congressional Staffers. If your desire is to make a difference in the construction and sustainment of the US Navy Submarine force, this position is ideal. This position will be onsite at the Washington Navy Yard.

 

Submarine experience is a plus.

 

The EA/OM will support the Program Manager (PM) and Deputy Program Manager (DPM) of one of the submarine program offices directly.

Experience working in submarine community as a senior enlisted, such as a Senior or Master Chief is ideal.

 

 

In this role, you will provide executive support and leadership in various capacities that will be essential to success of the office, including but not limited to: 

• Report to and provide counsel for a Navy executive/senior level manager – SES/Flag or O-6/GS-15.
• Oversee and managethe daily functional operation of a complex NAVSEA program organization.
• Lead and direct the work of others, including clerical, administrative, logistical support, and information technology personnel. Be familiar with a variety of the program office’s technical efforts, internal practices and procedures, and both internal and external stakeholders. You will apply a professionally accumulated body of knowledge to develop and oversee tasks and projects.
• Facilitate development, implementation, and revision ofwork procedures and standards with key stakeholders across multiple organizations to improve efficiency and effectiveness of assigned operations.
• Rely on experience and judgment to plan and accomplish goals. Execute work with minimal supervision by your principal. A significant degree of creativity and latitude is required.
• Ensure compliance of program office personnel with established program office standards.
• Office Management. Organize and manage office operations and procedures, including scheduling, correspondence, filing, developing policy, and data entry to ensure efficient day-to-day operations.
• Document Preparation. Prepare, proofread, and edit documents, presentations, and reports to s