Executive Assistant to VP/Officer

Overview

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.

With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world’s deadliest diseases and make life beyond cancer a reality.

At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. These values are grounded in and expressed through the principles of diversity, equity and inclusion. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an anti-racist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, anti-racism and inclusion.

Fred Hutch’s Philanthropy program raises funds for cancer and related disease research, care, and education to help Fred Hutch become the world’s best cancer center. Since the April 2022 merger that led to the formation of Fred Hutchinson Cancer Center, Fred Hutch has served as the cancer program for UW Medicine, and Philanthropy is proud to raise funds that fuel the adult oncology program on behalf of both Fred Hutch and UW Medicine.

 

Following board approval of an ambitious, 10-year comprehensive campaign, our team of more than 100 will grow to more than 150 over the next three years. Philanthropy staff implement high-performing, relationship-based fundraising programs that engage and inspire thousands of supporters who are passionate about preventing and eliminating cancer and infectious disease. Our FY24 goals include nearly doubling our annual fundraising, deepening our patient family fundraising, and advancing the first phase our comprehensive campaign through Fred Hutch’s 50th anniversary in 2025. Our success is made possible through a deep commitment to an inclusive environment and operational excellence.

 

Responsibilities

The Executive Assistant supports Fred Hutch’s Vice President, Philanthropy, and represents the Philanthropy office in interactions both internally and externally. In this role, the Executive Assistant will provide comprehensive administrative support to the Vice President, Philanthropy including calendaring, call and email management, travel planning, event and meeting planning and special projects. The Executive Assistant will support the Vice President with preparation of correspondence, agendas, presentations, and reports. An essential member of the Philanthropy staff, the Executive Assistant will partner with the Administrative Manager, Campaign Manager, and Assistant Vice Presidents. They will anticipate needs, clear obstacles, and identify opportunities to take ownership of tasks and projects.

 

The Executive Assistant is expected to take initiative, execute core responsibilities collaboratively and work well within a complex organization. Must maintain professionalism, show flexibility, be customer service oriented, have a strong attention to detail, handle multiple tasks and changing priorities, and remain composed under pressure of deadlines. We are conducting a comprehensive campaign that is driving growth and impact and the Executive Assistant must be able to effectively communicate the mission, values, and scope of the institution.

 

This position is a hybrid role with a minimum 3 - 4 days per week at our South Lake Union campus.

 

Job Duties:

• Provide administrative support of executive's daily office processes and procedures to ensure consistent and efficient workflow and communication.
• Meet regularly with executive to ensure priorities are being addressed consistently and adequately.
• Provide senior level administrative management support of executive's daily calendar via Microsoft Outlook. This responsibility requires high level of confidentiality, discretion and professionalism while interacting internally and externally. Use critical judgment to determine meeting priorities.  
• Schedules meetings