Senior Resource Management Assistant

<p></p><p><b>Hardship Level</b></p>H (no hardship)<p></p><p><b>Family Type</b></p>Family<p></p><p><b>Family Type</b></p>Family<p></p><p><b>Residential location (if applicable)</b></p><p></p><p></p><p><b>Grade</b></p>GS5<p></p><p><b>Staff Member / Affiliate Type</b></p>General Service<p></p><p><b>Reason</b></p>Regular &gt; Regular Assignment<p></p><p><b>Target Start Date</b></p>2025-10-01<p></p><p><b>Deadline for Applications</b></p>August 1, 2025<p></p><p><b>Standard Job Description</b></p><p>Senior Resource Management Assistant<br/><br/>Organizational Setting and Work Relationships<br/>The Senior Resource Management Assistant position is normally a part of the Resource Management (RM) Unit within a Division or Bureau. The incumbent provides support in Resource management, Programme, Human Resources and Administration as required. S/he works closely with the other members of the RM team and liaises with the relevant <span>Services/Sections/Units</span> within the Division/Bureau for both the monitoring and implementation of activities and budgets utilization. The incumbent also regularly liaises with the other technical Divisions as well as with Regional Bureaux or Country Operation. The position normally reports to a (Senior) Resource Management Officer.<br/><br/><br/>All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR's core values of professionalism, integrity and respect for diversity.<br/><br/><br/>Duties<br/>- Participate in the consolidation of budgetary and financial information/analysis to assist the resource allocations at the Division/Bureau level, particularly in relation to Annual Programme Review and Mid-Term Review.<br/>- Participate in the Operational reviews and meetings to assist the Senior Managers in determining resource requirements for Admin and Operations under area of responsibility while considering budget ceiling and operational needs.<br/>- Support the budgetary matters under ABOD and OPS during the Annual Programme and Mid-Year Reviews.<br/>- Support the maintenance of budgetary and financial information records, i.e. expenditures, pipelines of submissions for the Budget Committee as well as the decisions of the Budget Committee to assist the efficient and accountable use of resources.<br/>- Assist in preparing project proposals and staffing submissions to the Budget Committee and notifications to the PBS for position changes.<br/>- Support the preparation of correspondence, reports, evaluations, and justifications as required on HR and general administrative or specialised tasks, which may be of a confidential nature, within the assigned area of responsibility.<br/>- Contribute to monitor budgetary trends (including expenditures, budget balances and spending authority under ABODs and OPS Projects) and report on cases of significant variances, particularly at year-end period to ensure full utilization of the available budgets and spending authority.<br/>- Assist in identifying and addressing training and capacity-building needs in the areas of programme, resource and RBM, etc.<br/>- Support follow-up action with the Service/Section Heads for timely completion performance evaluation reports of all Division's staff.<br/>- Support the recruitment of GS staff including the preparation of vacancy notices, screening of applications, conducting tests on the required skills. Draft submissions for the Assignment Committee (AC) if applicable.<br/>- Support the recruitment of P staff and international consultants by organizing interview panels for advertised positions and assist in preparing interview questions and drafting of manager's views if applicable.<br/>- Prepare requests for temporary appointments, contracts and SALs extensions and draft appropriate recommendations to the AC and JRB if required if applicable.<br/>- Assist newly arrived international staff with administrative formalities related to their accreditations, security/ground passes, submission of completed forms and related documents to headquarters, arrangements for their travel, if applicable.</p><p>- Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).<br/>- Perform other related duties as required.<br/><br/>Minimum Qualifications<br/><br/>Years of Experience / Degree Level<br/>For G5 - 2 years relevant experi