DOS - ADMINISTRATIVE ASSISTANT II - 45000331

Requisition No: 844047 

Agency: Department of State

Working Title: DOS - ADMINISTRATIVE ASSISTANT II - 45000331

 Pay Plan: Career Service

Position Number: 45000331 

Salary:  $34,320 - $37,902 annually 

Posting Closing Date: 01/13/2025 

Total Compensation Estimator Tool

Department of State

Administrative Assistant II

Division of Historical Resources

Bureau of Office of Division Director

 

Internal Agency

 

Minimum Qualification

• High School diploma or equivalent
• Two (2) years of clerical or administrative job-related experience with the State of Florida

Preferences:

• Experience organizing and tracking files
• Experience running webinars
• Experience managing contracts and/or grants

Special Note:

Responses to qualifying questions must be clearly supported in your employment history.

 

Duties and Responsibilities:

• Coordinates all the administrative activities of the Director’s Office and the Bureau of Historic Preservation. Routes and tracks firms for internal review.  Ensures all mail is opened & distributed daily, office supplies are ordered in a timely manner and maintained in neat order, and other administrative functions for the Division as requested. Responsible for administration of office equipment maintenance; ordering and receiving supplies and furniture.
• Assists in creating requisitions and purchase orders in MyFloridaMarketPlace for the Director’s Office and on behalf on the Bureaus as needed. Responsible for maintaining accurate files of all requisitions, purchase orders, contracts and other financial and budget information. Assists in the Division’s property custodian duties as needed.
• Acts as a Division liaison to the Department’s Division of Administrative Services. Assists in the management of Division projects and assignments by providing analysis and research, monitoring and evaluation project statis, and following up on items requiring attention.
• Assists with webinars, meeting preparation, and meeting conduct. Assist in filing public meeting notices to the Florida Administrative Register.
• Prepare and submit Florida Administrative Register legal announcements and other notices for Council/Committee/Division meeting. Acts as a webpage content publisher for the Division. Coordinates coverage for the Department of State front desk.
• Performs other work-related duties as required.

Knowledge/Skills/Abilities:

• Knowledge of office procedures and practices
• Knowledge of State of Florida contract or grant management
• Knowledge of records retention practice
• Ability to use standard office software

 

CRIMINAL BACKGROUND CHECKS: A Level 2 criminal background check is a condition of employment.  If selected for this position, you must provide your fingerprints.  We will send your fingerprints to the Florida Department of Law Enforcement and the Federal Bureau of Investigation for a criminal background check.

 

IMPORTANT NOTICES:

We are committed to enhancing our workforce through the employment of Veterans, individuals with disabilities and seek qualified candidates with diverse backgrounds, abilities, skills, and talents to join our workforce.

 

Male applicants born on or after January 1, 1960, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: https://www.sss.gov

 

The State of Florida i