Records Clerk (afternoon shift)

CLASSIFICATION TITLE:

Records Clerk (afternoon shift)

SALARY:

$39,738.64 - $51,398.61

DEPARTMENT:

Opening Date:

09/08/2025

Closing Date:

09/22/2025 12:00 a.m.

FLSA STATUS: Non-exempt - overtime pursuant to Collective Bargaining Agreement or Human Resources and Labor Relations Policy

EMPLOYMENT RELATIONSHIP: Just cause subject to probationary period

GENERAL SUMMARY:

In this role, you will perform a variety of clerical and/or accounting duties, which require an understanding of departmental operations, a high degree of accuracy and independent judgment. The successful candidate will be organized and responsible, with excellent customer service skills.

Prior experience working in law enforcement is preferred. If you have this experience please highlight this within your application.

CURRENT HOURS AND STARTING TIME:
This is an afternoon shift position with working hours of 3:00 p.m. - 11:00 p.m., no holidays or weekends.

ESSENTIAL DUTIES & RESPONSIBILITIES:

Performs data entry for record keeping, tracking, registration, inventory and ordering.

Updates and maintains computer records at the office, County and State of Michigan level.

Processes invoices as accounts payable/receivable, prepares and submits requests for payment of invoices and posts payment entries.

Answers procedural questions regarding various departmental functions, duties and procedures, schedules appointments, etc.

Assists customers in person, online or over the telephone.

Receives, processes and deposits payments/money for fees, fines, daily bank deposits, etc.

Performs bookkeeping to balance accounts, makes check requests and journal entries, maintains spreadsheets, etc.

Prepares a variety of documents and correspondence using personal computers, printers, email, and other electronic means for department heads, elected officials, managers, supervisors and others.

Operates a variety of computer database software programs required for efficient operation of services. 

Manages and accounts for petty cash operations.

Arranges interpreter services, coordinates scheduling and processes billing arrangements.

Audits accounts (internal/external), verifies debits/credits, applies appropriate adjustments and updates account status.

Reviews forms, letters and legal documents for accuracy, correcting errors or rejecting forms to the originator to have them corrected and resubmitted.

Maintains a variety of department, program and office operational records.

Operates standard office equipment such as personal computers, facsimile machines, copiers, scanners, calculators and adding machines.

Performs related work as required.

QUALIFICATIONS:

Required Education and Experience:

• High school diploma or GED equivalent

• Minimum of two (2) years of office clerical work experience

Required Licenses or Certifications:

• Possession of a valid Michigan driver’s license, operable automobile and insurance

Preferred Education and Experience:

• Associates degree or higher

• Three (3) or more years of office clerical, bookkeeping or accounting related work experience

COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES:

Knowledge of:

• Modern office procedures and methods

• Various and specialty designated data processing/computer systems and applications for office administration across many departments in the County

• Principles and practices of basic bookkeeping and invoice processing

• General clerical/administrative support and secretarial processes common to office administration

• Manual and electronic filing and record keeping procedures and retention schedules

• HIPAA and other laws or County policies for maintaining record confidentiality

• County, State of Michigan and department policies and practices for ordering and maintaining inventory of necessary supplies for daily office/clinic or department operation

• A variety of programs eligibility, enrollment and verification policies and practices

• Database applications and report writing, data mining and collection for operational review (financial/electronic medical records, court case management and others)

Skill in: