Office & Admin Special Senior

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).

Working Title:

Office & Admin Special Senior

Institution:

Minnesota State System Office

Classification Title:

Office & Admin Specialist Sr

Bargaining Unit / Union:

217: Commissioner's Plan - Confidential

City:

St. Paul

FLSA:

Non Job Exempt

Full Time / Part Time:

Full time

Employment Condition:

Classified - Unlimited

Salary Range:

$19.87 - $28.31

Job Description

This position provides administrative support to the Associate Vice Chancellor for Facilities, the system directors, and the executive assistant of the Finance Division of Minnesota State so that the division's functions and responsibilities are conducted in an effective and efficient manner. The division units include Facilities, Financial Planning and Analysis, Financial Reporting, Procurement, and Tax Services.

Decision making, communication, organization, analytical, administrative, computer (Windows, Excel, PowerPoint, Word, and Outlook, plus web maintenance software), office management and interpersonal/human relations skills are essential. Resourcefulness as well as the ability to self-motivate and manage multiple projects simultaneously is critical.

Minimum Qualifications

• A minimum of three (3) years' experience providing administrative support services to professional staff or similar experience

• Proficiency in word processing, spelling and grammar, enabling the ability to edit/proofread materials, compose, and independently process responses.

• Proficiency in a variety of software applications including, but not limited to, database management, word processing, graphics, spreadsheets, website CMS, and calendaring.

• Proficiency in the principles and practice of time management, planning, and organization.

• Familiarity with fiscal management strategies and basic procurement activities.

• Demonstrated capacity to engage in data verification and to accurately compile and maintain records.

Preferred Qualification 

• Prior experience working in higher education or other public sectors.

• Diplomacy, discretion, patience, respect for co-workers and an interest in positive problem solving.

• Resourcefulness and a willingness to help out where needed.

Salary Range

$21.90 - $29.65 / hourly

Work Shift (Hours / Days of work)

Monday - Friday; 8:00am - 4:30pm

Telework (Yes/No)

Yes

About

Minnesota State is committed to attracting, retaining, and developing talented employees who serve our 270,000 students each year throughout the state. We have a vibrant and diverse system of 33 colleges and universities with 14,200 dedicated faculty and staff focused on student success.

Benefits Information:

At Minnesota State, we have a GREAT BENEFITS PACKAGE! Our generous benefits include 11 paid Holidays, Vacation Time, Sick Time, six weeks of Paid Parental Leave, low cost medical and dental insurance with low deductibles ($150 - $1500), a Pension Plan, 457(b) and 403(b) retirement plans and other retirement investment options, pre-tax medical and dental expense (with roll-over option) and dependent care accounts, employer paid life insurance, short and long term disability, as well as professional development and a tuition waiver program for employees and their dependents, etc.  We promote the health and well-being of our employees and take work/life balance seriously.

Desired Start Date:

11-06-2024

Position End Date:

Open Date:

09-10-2024

Close Date:

10-09-2024

Posting Contact Name:

Shane Moore

Posting Contact Email:

mc0691rm@minnstate.edu