Sr. Procurement Specialist

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Job Description:

POSITION OVERVIEW:

Participates in a wide variety of the more-complex procurement functions to ensure quality, efficiency, and timeliness of services provided to clients and project personnel.  May provide services for a specialized area of Procurement (e.g., Traffic Specialist, etc.) on large projects.  Specific assignments depend upon project requirements.  The incumbent at this level must be capable of acting as the technical expert in his/her area of specialty. 

SPECIFIC RESPONSIBILITIES:

Serves as primary point of contact with suppliers to ensure equipment and materials are delivered to job sites in support of construction schedules, and follows up on assigned purchase orders to ensure adherence to terms and conditions.  Initiates action, as required, to resolve any supplier problems which might adversely affect project requirements and construction schedules.  Travel to supplier facility may be necessary in order to resolve problems relating to fabrication and/or delivery of material or equipment.

Collaborates with Buyers in the pre-award solicitation process.  Prepares bidders lists, issues Request for Quotations, receives and analyzes bids, prepares bid analysis summaries, and makes recommendations for purchase order awards.  May prepare Purchase Orders and revisions as required.

Oversees post-award activities such as obtaining final vendor data and invoices from suppliers, ensuring data is input into DMCS for supplier performance evaluations, and preparing for closeout and storage of all records.

Serves as primary contact for the distribution of procurement documents, reports, and correspondence to project management, engineering, and other non-procurement disciplines.

Analyses draft material requisitions, reviews for completeness and accuracy, suggests possible revisions, and forwards to project engineering for further processing.  Ensures appropriate logging of action taken.

Monitors bid requests, bid analyses, and the preparation of purchase orders to ensure timely action.  Maintains purchase order records, including history of follow up contacts with suppliers.

Initiates field supplier coordination assignments on critical purchase orders.

Oversees the timely maintenance of purchase orders on DMCS to ensure current status, as well as the coordination, publication, and distribution of project material/equipment status reports.

Oversees the maintenance of purchase order records, including history of follow up contacts with suppliers.

May serve as Traffic Specialist, providing arrangements for the safe, most economical delivery of materials and equipment by selecting the best available transportation modes, carriers, rates, and routing.  Negotiates contract rates for project and client approval.  Performs analytical studies of available modes of transportation, rates, routing, quality of service, transit times, and specialized services offered.

Performs other responsibilities associated with this position as may be appropriate.

KEY RELATIONSHIPS:

Supervision Received

- Procurement Manager; Project Manager                                                                                District Manager; Supervising Specialist; Lead Specialist

Supervision Given

- Lower-level Procurement personnel (technical direction only)

Internal Contacts

- Discipline Engineers; Project Engineers

External Contacts

- Clients; Suppliers; Government/Industry Agencies

EDUCATION/EXPERIENCE:

4-year degree in Business Administration or Economics (or related field) and 6-8 years of related work experience is required.

SKILLS/COMPETENCIES:

Procurement experience with a major engineering and construction firm or industrial supplier, excellent written and oral communication skills, and demonstrated proficiency in utilizing DMCS is preferred.  In addition, a proficiency in at least two Procurement specialties is required.

Security Clearance Requirement:

None

This position is part of our Federal Solutions team.

The Federal Solutions segment delivers resources to our US government customers