Jobs and Careers

Administrative Assistant I - Registration & Records - PT

United Statesfull_timeVerifiedPosted 27 May 2026

💰 $34,000/yr

About the role

Position Information

Position Title Administrative Assistant I - Registration & Records - PT Department Enrollment/Registration & Records Location Lincoln Job Category Support Staff Job Type PT Posting Number 02160 Position End Date

Position Summary Information

General Description of Position

Under the general direction and supervision of the Administrative Director, Registration & Records, and the Associate Director, the Administrative Assistant I provides administrative support to the Registration and Records Office. This includes operating a computer, copy machine, fax machine, telephone, document imaging system, and other equipment as necessary. This part-time regular position serves as a member of the registration team, prepares reports, maintains student records (both paper and imaged), processes and distributes transcripts, and assists students.

Essential Functions

Provide Customer Service for the Registration/Records Office

Communicate daily, both orally and in writing, with students, campus personnel, instructional staff, and other organization personnel.
Communicate with supervisor in a timely, factual, clear, concise, and meaningful manner.
Answer questions from prospective, current, and former students and the general public as related to records and registration.
Maintain the confidentiality, integrity, and security of student education records in accordance with FERPA and College policies and procedures.
Direct other inquiries to the appropriate office.

Image Student Files

Scan documents into student files in the imaging system.
Organize student files and prepare them for imaging.
Use scanning equipment to image and index documents.
Verify the integrity of the information.
Retrieve documents from the imaging system for students and staff.

Data Entry

Register students for courses and process drop/add forms.
Maintain student demographics by correcting and/or updating address changes, name changes, program changes, entry dates, and all other information related to student records.

Prepare and Maintain Academic Transcripts

Process transcript requests for current and former students. This includes locating student records and the reproduction of student transcripts via the student information system, photocopy, or digital records.
Maintain the integrity of student academic records by verifying, updating, and correcting all information as directed.

Operate Office Machines

Operate personal computer, including printer, telephone equipment with voicemail and automatic call distribution system, copier, fax machine, document imaging system, and other equipment as assigned.
Software usage includes Microsoft Office, document imaging and retrieval software, and Microsoft Outlook.

Prepare, copy, and distribute printed materials.

Examples of printed materials are student schedules, transcripts, reports, minutes, and other items related to Registration and Records.

Work independently

Work independently with little or no supervision at times.
Solve problems and provide direction.

Promote a Culture of Belonging

Support and promote an environment of belonging where all students, faculty members, and college employees feel welcomed, valued, and empowered to contribute. Foster a community where each individual and their varied perspectives enrich the educational experience and create a safe and respectful environment. Support the College’s policies and programming related to access, fair employment, and equal opportunities for all.

Marginal Functions

Maintain a supply of forms for the Registration/Records Office.
Participate in selected staff and professional development activities.
May be required to perform associated duties, functions, or assignments in other divisions/programs/areas as required.
Perform other College functions and duties as assigned.
Must be able to work varied days, hours, shifts, locations, and campuses as required. Southeast Community College schedules work schedules (hours/days/work location) based on the needs of the College. Work hours, shifts, days, and work locations may vary depending on the needs of Southeast Community College and are subject to modification. Emergency or scheduled special activities may require hours outside of the regular workweek.