C003105 Contracting Assistant (NS) - FRI 13 Oct

Deadline Date: Friday 13 October 2023

Requirement: Contracting Assistant

Location: Braine L'Alleud, BE

Full time on-site: No

Time On-Site: 60%

Total Scope of the request (hours): 300

Required Start Date: 6 November 2023

End Contract Date: 31 December 2023

Required Security Clearance: NATO SECRET

Duties and Role:

Under the direction of the Principal Contracting Officer, the incumbent will perform duties such as the following:

• Addresses all contractual matters relating to the competitive and sole source procurement process, including; drafting, coordination and release of solicitations, evaluation and analysis of bids, discussions with bidders, and award of contracts in accordance with the Agency's procurement procedures;
• Coordinates and liaises with contractors to ensure compliance and timely performance of contract tasks;
• Performs contract administration tasks including processing changes and amendments,
• Reviews business cases (requirements, potential benefits and options) and determines appropriate procurement routes. e.g., open market or collaborative framework;
• Investigates, resolves or escalates procurement related issues and problems;
• Implements supplier service improvement actions and programmes;
• Supports the local internal Customers with procurement related issues;
• Provides high quality and timely contribution to ACQ and NCI Agency reporting;
• Keeps line manager informed of problems and concerns;
• Performs any other duties as may be required

Requirements

Skill, Knowledge & Experience:

• The candidate must have a currently active NATO SECRET security clearance
• Higher vocational training in a relevant discipline with 2 years post-related experience. Or a secondary educational qualification with 4 years post-related experience.
• Knowledge of monitoring and maintaining all required financial records for compliance and audit to all agreed requirements;
• Knowledge of using appropriate procurement methods;
• Experience with high value, high volume framework type contracts for services;
• NATO Procurement Knowledge and experience is desirable.