Clerk - Health Information . Full Time

Description

Job Summary:  This position description and performance evaluation defines the tasks and the responsibilities normally expected of a Health Information Management Technician III, but it should be understood that it is not all inclusive and is subject to change by the Health Information Management Supervisor and the Director of Revenue Cycle. This position description and performance evaluation defines the tasks and the responsibilities normally expected of a HIM Clerk, but it should be understood that it is not all inclusive and is subject to change by the Health Information Management Supervisor and the Director of Fiscal Services.

Education Background and Experience

Minimum Education:

· High school diploma or general   education degree

Required Experience:

· Two   years related records management and one year customer service

Preferred Qualifications:

Professional Requirements

· Adheres to dress code, appearance is neat and clean.

· Completes annual organization-required and/or job-required educational requirements.

· Maintains regulatory requirements

· Wears identification while on duty.

· Attends staff meetings and/or reads all meeting minutes

· Reports to work on time and as scheduled, completes work within designated time.

· Maintains employee/patient confidentiality.

· Represents the organization in a positive and professional manner.

· Participates in the department’s performance improvement activities

· Demonstrates the mission, ethics, and goals of the organization as well as the departmental Scope of Service.

· Communication with patients, guests, family, and staff is courteous, respectful, and helpful.

· Maintains a clean, safe, and accident-free environment.

· Follows Infection Control procedures at all times.

• Clinical Personnel: Strictly       adheres to standard precautions by adhering to the usage of personal       protective equipment when handling blood or body fluids.
• Non-Clinical Personnel: Washes hands       and other skin surfaces with soap and water thoroughly and often in an       effort to control spreading of germs within the department and facility.
• Adheres to isolation procedures at all times as       applicable.

· Adheres to the following environmental care standards. 

• Demonstrates adequate knowledge of safety policies       and procedures, the use of MSDS sheets, hazardous material procedures,       and safety codes.
• Respond appropriately to any Codes while working       any shift (Code Blue, Code Gray, Code Silver, Code Amber, Code Red, Code       Orange, and Rapid Response Team). 
• Demonstrates adequate knowledge of security issues,       i.e., personal protection, protection of personal and hospital property.

· Participates in quality initiatives as needed.

· Be familiar with and comply with the Mid-Valley Hospital & Clinic Personnel Handbook and Policies.

• Be familiar with the collective bargaining agreement      (Union Contract) of the UFCW3000 and Mid-Valley Hospital. 

Essential Job Functions

1. Performs ROI requests for hospital, clinic and billing (insurance, audits, outside facilities, SSI, DSHS, legal, CPS/APS, emails, etc.). Submits invoices for records as well.

2. Performs reception duties by meeting the needs of the departmental visitors, telephone and written requests for information.

3. Copying and faxing medical records as requested.

4. Develops and maintains a positive working relationship with medical staff to ensure the generation of timely, accurate data to complete medical records.

5. Proper release of information as instructed by HIM supervisor.

6. Accurately assemble inpatient and outpatient medical records with qualitative review according to the current policies and procedures.

7. Accurately files inpatient and outpatient medical records and miscellaneous reports according to current procedure.

8. Accurately files Advance Directives.

9. Accurately files Fetal Monitor strips.

10. Accurately complete and submit birth certificates as required by the State DOH Vital Records.

11. Attends departmental staff meeting to formulate changes in procedures and work schedules.

12. Assists in Performance Improvement audits.

The above job summary and essential job functions are intended to describe the nature and level of work being performed. It is not an exhaustive list of all responsibilities, duties, and skills required of personnel for this job classification.