Jobs and Careers
NE
WLM-2026-1H Administrative Assistant 3 - Hourly
New Jersey Department of Environmental ProtectionToms River, United Statespart_timeVerifiedPosted 27 Jan 2026
💰 $50,000/yr
About the role
Open to: General Public
Work Week: Up to 40 hours per week (Up to 944 hours max per fiscal year)
Salary: $25 per hour
Opening Date: 1/27/2026
Closing Date: 2/10/2026
Existing Vacancies: 1
Program/Location
Department of Environmental Protection
Watershed and Land Management
Resilience, Engineering & Construction
Coastal Engineering
1510 Hooper Avenue
Toms River, NJ 08753
Scope of Eligibility
Open to applicants who meet the requirements below.
Description
Assists the head of a Bureau or Service in a state department, institution, or agency by performing and coordinating administrative support services: does other related work.
Specific to the Position
Draft, edit, and track the execution of Simple Sending Plans, Project Partnership Agreements, and State Aid Agreements while reviewing budgets and resource allocations. Review office operations and standard operating procedures (SOPs) and recommend process improvements, including the use of new technologies, improved workflows, and enhanced data sharing. Represent AD as needed. Align DEP priorities. Create, track, and ensure completion of HARP actions. Create and track expenditures such as blankets, O&M costs, capital expenditures, cost-shares and mortgages, and associated funding sources. Create digital distributions. Schedule meeting with outside agencies. Track workflows and associated tasks for various project completions from inceptions through closeout.
Preferred Skill Set
Ability to draft, edit, and track agreements, plans, and related documents. Knowledge of office operations, with the ability to recommend process improvements. Ability to align work with DEP priorities and represent office leadership as needed. Strong organizational, communication, customer service, and coordination skills, including scheduling meetings. Proficiency with Microsoft Outlook, Excel, and Word.
Requirements
Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester hour credits are equal to one (1) year of relevant experience.
Five (5) years of professional experience in a business or government agency providing administrative support services and/or coordinating work activities.
OR
Possession of a bachelor's degree from an accredited college or university; and one (1) year of the above-mentioned professional experience.
NOTE: "Professional experience" refers to work that is creative, analytical, evaluative, and interpretive; requires a range and depth of specialized knowledge of the profession's principles, concepts, theories, and practices; and is performed with the authority to act according to one's own judgment and make accurate and informed decisions.
NOTE: All U.S. degrees and transcripts must be from an accredited college or university. All foreign degrees and transcripts must be evaluated for accreditation by a recognized evaluation service by the closing date of this posting. Failure to provide documentation may result in ineligibility.
License
Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.
Benefits
TES / Hourly employee benefits include:
SAME Applicants
If you are applying under the NJ SAME program, your supporting documents (Schedule A or B letter) must be submitted along with your resume by the closing date indicated above. For more informatio
Work Week: Up to 40 hours per week (Up to 944 hours max per fiscal year)
Salary: $25 per hour
Opening Date: 1/27/2026
Closing Date: 2/10/2026
Existing Vacancies: 1
Program/Location
Department of Environmental Protection
Watershed and Land Management
Resilience, Engineering & Construction
Coastal Engineering
1510 Hooper Avenue
Toms River, NJ 08753
Scope of Eligibility
Open to applicants who meet the requirements below.
Description
Assists the head of a Bureau or Service in a state department, institution, or agency by performing and coordinating administrative support services: does other related work.
Specific to the Position
Draft, edit, and track the execution of Simple Sending Plans, Project Partnership Agreements, and State Aid Agreements while reviewing budgets and resource allocations. Review office operations and standard operating procedures (SOPs) and recommend process improvements, including the use of new technologies, improved workflows, and enhanced data sharing. Represent AD as needed. Align DEP priorities. Create, track, and ensure completion of HARP actions. Create and track expenditures such as blankets, O&M costs, capital expenditures, cost-shares and mortgages, and associated funding sources. Create digital distributions. Schedule meeting with outside agencies. Track workflows and associated tasks for various project completions from inceptions through closeout.
Preferred Skill Set
Ability to draft, edit, and track agreements, plans, and related documents. Knowledge of office operations, with the ability to recommend process improvements. Ability to align work with DEP priorities and represent office leadership as needed. Strong organizational, communication, customer service, and coordination skills, including scheduling meetings. Proficiency with Microsoft Outlook, Excel, and Word.
Requirements
Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester hour credits are equal to one (1) year of relevant experience.
Five (5) years of professional experience in a business or government agency providing administrative support services and/or coordinating work activities.
OR
Possession of a bachelor's degree from an accredited college or university; and one (1) year of the above-mentioned professional experience.
NOTE: "Professional experience" refers to work that is creative, analytical, evaluative, and interpretive; requires a range and depth of specialized knowledge of the profession's principles, concepts, theories, and practices; and is performed with the authority to act according to one's own judgment and make accurate and informed decisions.
NOTE: All U.S. degrees and transcripts must be from an accredited college or university. All foreign degrees and transcripts must be evaluated for accreditation by a recognized evaluation service by the closing date of this posting. Failure to provide documentation may result in ineligibility.
License
Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.
Benefits
TES / Hourly employee benefits include:
- Earned Sick Time*
SAME Applicants
If you are applying under the NJ SAME program, your supporting documents (Schedule A or B letter) must be submitted along with your resume by the closing date indicated above. For more informatio
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