Administrative Assistant II - PARD Administration Svcs

Ready to Start Your Career with the City of Temple?


Summary
Administrative Assistant II, under the supervision of the Operations Manager, manages office operations, including communications, documents, and finances. This role provides critical backup to leadership by generating reports and assisting with various operational duties.

Essential Duties and Responsibilities
• Ensures timely and accurate distribution of all incoming communication via email and phone
• Manages and processes weekly procurement transactions, verifying account accuracy and information, and submitting to Purchasing within established deadlines
• Processes purchase orders, requisitions, and payment of invoices as directed
• Assists with various PARD programs such as Adopt A Park, Memorial Tree, etc.
• Processes refunds for Parks and Recreation divisions as directed
• Prepares, files, and maintains physical or electronic records and documents in required formats
• Manages office supplies, including inventory organization and ordering
• Drives to perform office related tasks and errands
• Produces various RecTrac Reports and makes adjustments at the request of leadership
• Provides essential backup support to the Operations Manager during their absence, including assistance with the Parks and Recreation Advisory Board, etc.
• Follows the city policies, procedures, and safety guidelines
• Performs other duties as assigned

Minimum Qualifications
• Combination of education and experience equivalent to an associate degree in business or related field
• Three (3) years of experience performing administrative or clerical work in related field

Certificates and Licenses
• Valid driver’s license


Thank you for your interest in the position. Please note only those selected for an interview will be contacted.