Temporary Front Desk Administrative Assistant - School of Social Work- Office of the Associate Dean for Research (UTEMPS)

Job Posting Title:

Temporary Front Desk Administrative Assistant - School of Social Work- Office of the Associate Dean for Research (UTEMPS)

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Hiring Department:

UTemp Pool

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

30

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue Until Mar 31, 2024

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Only competitive applicants selected will be contacted and provided with instructions on the continued application process. This temporary assignment may be filled at any time.  Please no phone calls or emails. This temporary assignment may transition to regular status. The projected end date for this assignment is March 31, 2024.

Purpose

This position will function as the first point of contact for the School of Social Work Office of the Associate Dean for Research, located at John Hargis Hall front desk. This position is responsible for managing all front desk tasks as directed.

Responsibilities

• Provide a variety of administrative tasks, including but not limited to parking validation, approving meeting room reservation requests, maintaining the internal department contact list, assisting with copier machines, managing supplies, maintaining security of building keys, and providing additional staff support as needed. Promptly reply to all email and phone inquiries at John Hargis Hall (JHH). Greet visitors and staff in a professional, informative manner. Maintain clear communication with supervisor and others. Collect, sort, and distribute mail and packages.

• Redirect mail to other areas of campus when necessary. Receive, sign for, and distribute deliveries and packages from FedEx, Document Solutions, etc. Serve as a backup for the Administrative Associate as needed. Coordinate with Facilities Services for building maintenance needs (may include assisting the Building Manager located at the Dean's Office). Assist with surplus requests. Additional duties as assigned.

Required Qualifications

High school graduation or GED. Three years of clerical experience. Excellent attention to detail and organizational skills. Experience in Microsoft Office Suite (Word, Excel, Outlook). Values the contributions of others in the work environment. Ability to work independently and to respond appropriately to needs as they arise. Reliable attendance and timeliness. Prior front desk/reception experience. Strong communication skills. Relevant education and experience may be substituted as appropriate. ​

Preferred Qualifications

More than minimum years of required experience. Experience in *DEFINE financial system.

Hourly Rate

$20.00

Working Conditions

• Attire: Business Casual

• Professional appearance, jeans are acceptable

• Standard Office Environment, Use of manual dexterity, Repetitive use of a keyboard at a workstation, Lifting, pushing, or pulling

Work Shift

• Hours per week - 30

• Monday - Friday 9:00 AM - 3:00 PM

• This is an in-person front desk position located at John Hargis Hall (JHH) between 9:00 AM - 3:00 PM daily, Monday - Friday (requires dependable, reliable attendance).

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of in