Human Resources Staffing Specialist

Special Instructions

Dear Applicant,

The South Texas College Office of Human Resources will not be held responsible for redacting any confidential or sensitive information from the documents that you attach to your application. Confidential and sensitive information include the following:

• Social Security Number
• Date of Birth
• Age
• Citizenship Status
• Gender
• Ethnicity/Race
• Marital Status
• Applicant Photos
   

* A redaction guide can be found by clicking here.

Please make sure that you omit this information from your application prior to submission. We are advising you that the Office of Human Resources will be forwarding your application to the hiring department as per your submission.

Transcripts
Transcripts must be from an institution accredited by an accrediting agency recognized by the U.S. Department of Education or the Council for Higher Education Accreditation (CHEA).

Foreign transcripts
Applicants submitting employment applications with foreign transcripts must provide transcript equivalency documentation from an approved evaluation service. The evaluation service must be a member of the National Association of Credential Evaluation Services (NACES). The evaluation service links on the following site are provided by South Texas College for your convenience but are not affiliated with South Texas College: NACES Members

Job Description

Department: Human Resources

General Statement of Job

The Human Resources Staffing Specialist collaborates with hiring managers to facilitate the hiring processes. Responsible for providing ongoing guidance and support on the hiring process through the delivery of effective communications to hiring managers regarding proper procedures. Responsible for recruiting and advertising open positions; and ensures accuracy and timeliness of staffing.

Specific Duties and Responsibilities

Essential Functions:

• Receives and processes personnel requisitions and creates job postings for each approved vacancy.
• Provides ongoing guidance and training to hiring managers and search committee members on recruiting policies and procedures and the applicant tracking system.
• Collaborates with advertising agency on designing and placing job advertisements and selecting the appropriate advertising sources and agencies, ensuring that advertisements are handled in accordance with Human Resources guidelines.
• Requests and assigns search committee members to each posting in accordance with Human Resources guidelines.
• Reviews employment applications to determine eligibility for veteran’s employment preference.
• Maintains updated list of vacant positions on the South Texas College Careers website.
• Provides information on new or transferring personnel to hiring managers.  
• Ensures hiring documentation are complete, accurate and routed for required approvals in a timely manner.
• Provides necessary data to Payroll staff for accurate and timely processing.
• Conducts research, compiles reports and communicates information as requested by hiring managers, administrators, and executive staff.
• Assists Staffing and Recruiting Senior Manager with research, review, and communication of job descriptions to hiring managers.
• Monitors postings to confirm an adequate pool of applicants have been received and takes appropriate action if needed.
• Extends and documents formal offers of employment to recommended candidates.
• Assists with onboarding for new hires.
• Maintains and updates the Human Resources applicant tracking system workflow and users, audits workflow status and communicates any updates or revisions to the appropriate staff.
• Maintains constant communication with Human Resources department personnel on matters related but not limited to hiring documents, salary placement, pay plan, staffing plan and position control.
• Maintains user access on applicant tracking system including, but not limited to, updating employee roles, names, and other fields.
• Assists with developing, revising and updating staffing user guides, procedures, manuals, training materials, and forms.
• Provides training to hiring managers and search committee members in regards to the screening and selection process.
• Coordinates and participates in employment job fairs, as needed.
• Facilitates hiring processes for various e