Scheduled Hours

37.5

Position Summary

The Facilities HR/Payroll Coordinator will play a crucial role in overseeing payroll for over 180 staff, including more than 100 union members, while providing essential support for various HR activities within the Facilities Planning and Management department. In coordination with central HR, this role will provide support with recruiting, training, onboarding and offboarding. Ensuring compliance with bargaining unit agreements and WashU policies and procedures while executing these duties is a key aspect of this role.

Job Description

Primary Duties & Responsibilities:

• Processes bi-weekly and monthly payroll for union and non-union employees, ensuring accuracy and timeliness of time and labor reporting activities, and verifying compliance with the union contract on all payroll issue.
• Reviews time sheets, wage computation, and other information to detect and reconcile payroll discrepancies between Maximo and Workday.
• Assists hiring managers with writing and placing advertisements as requested.
• Reviews, approves and posts new job requisitions submitted by department users in a timely manner.
• Conducts phone screening, schedules interviews, and participates in and leads interviews.
• Develops interview and phone screen questions.
• Performs employment reference checks and verifies required license/certifications of applicants.
• Tracks the onboarding and offboarding processes and ensures successful completion.
• Supports manager in identifying and assessing training needs for the department.
• Assists with the tracking of training.
• Makes suggestions for improving processes and systems and implements as needed.
• Performs other duties as assigned.

Working Conditions:

• After initial onboarding, there is an option to work a hybrid schedule of two days remote and three days onsite.
• Some travel on campus necessary.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications:

No specific certification is required for this position.

Work Experience:

Payroll, Accounting, Or Administrative Support (4 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education:

Bachelor's degree - Human Resources

Certifications:

No additional certification beyond what is stated in the Required Qualifications section.

Work Experience:

Human Resources (3 Years)

Skills:

Analytical Thinking, Confidentiality, Customer Service, Deadline Management, Detail-Oriented, Human Resources (HR), Human Resources Processes, Interpersonal Communication, Learning and Development (L&D), Microsoft Office, Multitasking, Prioritization, Recruiting, Stress Management, Teamwork, Union Contracts, Working Independently, Written Communication

Grade

G09-H

Salary Range

$23.37 - $36.19 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for posit