Executive Assistant to the Director

Overview

SMS is seeking an Executive Assistant to the Director and will provide administrative, scheduling, and coordination services in support of the organization Director (SES) and Deputy Director. This position requires a mature, detail-oriented, proactive and highly-organized individual to maintain and deconflict schedules, coordinate deliverables, and support preparations for briefs, meetings, and other tasks as needed. 

 

As a dynamic systems integrator, SMS offers proven solutions in engineering, operations, cybersecurity, and digital transformation. With expertise in modernizing and optimizing legacy infrastructure and systems, ensuring operational efficiency, and designing, implementing, and managing secure environments, SMS supports business and mission goals with proficiency, quality, and integrity.

 

 SMS has been serving the advanced information technology needs of the federal government since 1976, delivering talented teams and innovative, cost-effective solutions and services to support our customers’ missions for more than 40 years. SMS is headquartered in McLean, Virginia, with offices and on-site operations at customer locations throughout the United States. For additional information on SMS, visit www.sms.com.

 

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Responsibilities

Primary duty functions include:

• Provide executive support in a one-on-one working relationship with the Director and the Deputy Director
• Maintan executive schedules, meeting scheduling and logistics, written correspondence, meeting minutes, filing, review of documents for consistency, grammar, and context, work flow management, travel orders, reservations and vouchers, special projects, communication and coordination with staff and senior executive stakeholders
• Able to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities
• Must be able to work under pressure and handle a wide variety of activities and confidential matters with discretion
• Proficient with Microsoft Office Suite of products, including Teams, Word, Excel, Powerpoint, and Outlook
• Demonstrated proficiency with all aspects of Microsoft Teams to include, at a minimum, management of chats, team/channel, access, calendar, calls, and file/document management 
• Proactive with the ability to successfully manage all aspects of the role in a remote environment
• Demonstrates excellent written, presentation, oral communication, and organizational skills
• 2-5 years of executive level administrative assistant experience
• Experience working with Army executive organizations, is preferred (e.g. General Officer or Senior Executive Service experience required)
• Must possess and maintain a Secret security clearance
• Other duties as assigned

Qualifications

Minimum:

• 2-5 years of executive level administrative assistant experience
• Experience working with Army executive organizations, is preferred (e.g. General Officer or Senior Executive Service experience required)
• Must possess and maintain a Secret security clearance
• Proficient with Microsoft Office Suite of products, including Teams, Word, Excel, Powerpoint, and Outlook
• Demonstrated proficiency with all aspects of Microsoft Teams to include, at a minimum, management of chats, team/channel, access, calendar, calls, and file/document management 

SMS is an Equal Opportunity Employer