Sr. Accounting Assistant

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The University of Miami Health System, "UHealth", Public Safety Department has an exciting opportunity for a Full-Time Sr. Accounting Assistant.

The Sr. Accounting Assistant applies accounting principles and procedures to analyze financial information and prepares accurate reports and statements to ensure appropriate accounting control procedures in the assigned division(s). Furthermore, the Sr. Accounting Assistant acts as mentor to junior staff members to develop talent and ensure compliance with applicable regulations.

CORE JOB FUNCTIONS                                                                                                          

• Manages the creation of accounts, account attributes, account changes, and all other related account issues.

• Works with other departments to ensure that all deficit accounts are addressed and cleared.

• Assists the departments with questions or problems regarding applicable systems.

• Handles routine transactions, such as disbursements, voucher remittances, and preparation of standard ledger entries.

• Verifies accounting entries for financial processing and reconciles report discrepancies and problems.

• Provides backup support for other accounting functions. Audits reports for conformity with internal policy and makes appropriate corrections.

• Performs data entry into a tracking or reporting system utilizing spreadsheet, database, or software applications.

• Supports the completion of filing requirements mandated by outside governmental agencies.

• Adheres to University and unit-level policies and procedures and safeguards University assets.

Department Specific Functions:

• Review Photo ID and Parking division daily credit card sales, prepare and submit reports to Medical Finance and reconcile to Dolfin monthly.

• Run, review, and distribute parking validation reports and post charge-outs

• Create “standing” & “contract” purchase orders as needed.

• Reviews “Purchase Order Requests” via Workday to ensure each request aligns with departmental standards for documentation and accuracy.

• Submit/upload invoices via Workday for payment once a Manager and/or the Executive Director has verified that the work has been completed.  Invoices must be matched to a corresponding valid purchase order prior to submission to upload in Workday.

• Investigate significant variances between plan and actual amounts.

• Monitor and reconcile accounts to verify that disbursements/payments and expenses were allocated accurately and posted to the correct accounts.

• Research any discrepancies between approved purchase orders & vendor invoices, follow up with corrections.

• Request monthly statements from all vendors and obtain all open invoices in order to review and ensure payment in a timely manner.

• Process journal entries as needed.

• Other duties as assigned.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS:                                                                                                        

• High School diploma or equivalent

• Minimum 3 years of relevant experience

• Knowledge of generally accepted accounting procedures and principles.

• Knowledge of budget control methods, policies, and procedures.

• Ability to prepare financial and accounting records.

• Ability to analyze, consolidate, and interpret accounting data.

• Ability to compile, organize, interpret, and communicate accounting data and results concisely.

• Ability to manage a budget and work within the constraints of that budget.

Any relevant education, certifications and/or work experience may be considered.

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