Sr. Post Award Administrator
University of ChicagoAbout the role
Department
About the Department
Many of our faculty members are known for their contributions to the advancement of groundbreaking surgical procedures and techniques, including minimally invasive surgery. In addition to our department's clinical work, our scientists pursue a diverse range of basic, translational, and clinical research projects, including studies on the gut microbiome, tissue bioengineering, stem cell research, cancer, and immunotolerance.
This ongoing work and achievement would not be possible without the cohesive effort and commitment of the faculty and staff. We are looking for high energy, collaborative individuals who share our commitment to improving the health of patients in the community and beyond.
Job Summary
Responsibilities
Advises faculty on spending patterns including both under and overspending. Proposes solutions to discovered problems and resolves according to proper policies and procedures.
Compares actual expenditures to budget with special attention to faculty salary recovery, staffing and non-wage spending.
Advises Senior leadership and provides projections for federal and non-federal research expenditures (annual $10.5M+ directs+indirects).
Oversees $5M+ in annual endowment payout and $5M+ annual gift expenditures to ensure compliance with donors’ intended purpose.
Manages day-to-day financial activity for departmentally funded research startup commitments, tracks spending to budget and reports on progress ($20M+ commitments, $4M annual spend).
Processes payroll transfers to change and correct salary distribution on restricted accounts.
Performs reconciliation and close-out of accounts when project period ends.
Approves expenditures for all restricted funds within the Department.
Invoices clinical trials based on enrollment milestones, manages accounts receivable and follows up with industry partners regarding outstanding balances. Follows-up with corporate, institutional, and agency staff regarding reimbursement, payment, and general financial matters.
Attends institutional and outside training classes that cover financial and post-award topics.
Provides training to section leadership on post-award management of grants and contracts.
Provides specialized support for the research enterprise within the Department of Surgery and Neurological Surgery, including post-award administration for all sponsored activity. Serves as a liaison between PIs, University administrative offices, and external agencies.
Ensures service and communication to PIs, standardized information, best practices development, and that all faculty and research staff are aware of any new grant policies and changes.
Analyzes industry trends and remains current with agency and regulatory changes. Monitors department/ unit compliance with University, Divisional and Department policies and procedures and implements corrective actions for issues identified.
Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.---
Work Experience:
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Certifications:
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Preferred Qualifications
Experience:
Experience in grant administration, finance, accounting, clinical trial management, or academic medical operations.
Preferred Competencies
Proficiency in Excel and financial systems.
Excellent written and verbal communication skills.
Ability to translate complex financial concepts to section leaders.
Application Documents
Resume (required)
Cover letter (preferred)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
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