Executive Operations Assistant

Join the Rapidly Growing Team at Attivo Partners!

Are you dedicated to excellence and eager to advance your career? Passionate about technology and startups? Excited to work with some of the most innovative early-stage companies in the world? If so, Attivo Partners is the place for you!

Why Attivo?

Attivo Partners is a fast-growing full-service finance and accounting consulting firm headquartered in San Francisco, with a presence in major startup hubs across the US. Our remote teams specialize in providing fractional CFO and accounting services to venture-backed emerging growth clients, supporting their journey from inception to over $50M in revenue.

What We Offer:

• Collaborative Environment: Work alongside a talented team with extensive experience in venture-backed companies. At Attivo, we believe in teamwork and value the unique insights and creativity each member brings.
• Culture of Growth: We thrive on the challenges presented by diverse and exciting clients, offering unparalleled learning and professional development opportunities.
• Mentorship and Training: We are committed to nurturing talent and providing ongoing mentoring and training to help you grow personally and professionally.
• Flexibility: We understand the importance of balance and are dedicated to maintaining a culture that supports your career and personal life.

Our Values:

• Lasting Relationships: We build solid and enduring connections with our clients and team members.
• Data-Driven Insights: We leverage data to drive intelligent decisions and impactful results.
• Growth-Focused Mindset: We embrace opportunities for continuous improvement and innovation.
• Collaboration-First: We prioritize teamwork and believe the best solutions come from working together.
• Culture-Conscious: We foster a supportive and inclusive culture where everyone can thrive.

Join us at Attivo Partners and be part of a team that's shaping the future of finance and accounting for startups. Let's grow together!

Role Overview

The Executive Assistant will provide comprehensive administrative, operational, and strategic support to the Partner, ensuring their time, priorities, and responsibilities are managed efficiently and effectively. This role is responsible for owning the day-to-day coordination of the Partner’s schedule, tasks, and operational commitments, enabling them to focus on high-impact leadership activities.

As the primary administrative partner, this individual will serve as the central coordinator between the Partner and internal team members—managing calendar logistics, maintaining accurate time tracking, supporting staffing coordination, and proactively ensuring key priorities and deliverables remain on track. 

Responsibilities

Calendar Management & Scheduling

• Serve as the primary owner of the Partner’s calendar, ensuring meetings, priorities, and commitments are organized and optimized.
• Schedule, coordinate, and adjust internal and external meetings while proactively resolving scheduling conflicts.
• Prepare daily and weekly calendar overviews to ensure visibility into upcoming priorities and commitments.
• Ensure meeting agendas, materials, and relevant information are organized and accessible ahead of scheduled meetings.
• Manage rescheduling, cancellations, and follow-up coordination with professionalism and efficiency.

Time Tracking & Administrative Coordination

• Maintain accurate daily time tracking by entering timesheet entries based on scheduled meetings and calendar activities.
• Coordinate with internal teams as needed to confirm accurate time allocation across clients and internal initiatives.

Staffing Coordination & Capacity Management

• Assist with staffing coordination by communicating with team members regarding current workload, capacity, and availability.
• Gather and organize information from team members regarding bandwidth, project assignments, and potential staffing needs.
• Follow up with individuals and leadership to ensure appropriate alignment between work demands and team capacity.
• Provide administrative support to staffing discussions, including tracking assignments and coordinating follow-up actions.

Operational & Task Management Support

• Act as a key accountability partner to the Partner by tracking ongoing priorities, commit